Steering Committee

The Steering Committee acts as the nominating committee for all the other standing committees.

Members:

Jeannine Floyd – 314-369-9475

Gregory Mitchell – 615-765-5501

Kimela A. Davenport – 615-542-4158

Corey Davenport – 615-563-4340

Purpose:

In addition to its responsibility as the nominating committee for all the other standing committees, the Steering Committee considers and recommends to the full Board of Commissioners solutions to any question or dispute arising over the jurisdiction and authority of existing committees. It decides whether a select committee should be created to handle a new problem or to which existing committee the problem should be referred. It also reviews existing rules and procedures of the County Board of Commissioners and proposes new ones when warranted.

Minutes from December 2018

Cannon County Steering Committee Meeting Minutes

December 3, 2018

 I.  Call to order

Jeannine Floyd, a Chairman, called to order the regular meeting of the Cannon County Steering Committee at 6 p.m. on December 3, 2018, at the courtroom of the Cannon County Court House.

II.   Roll call

Members conducted a roll call. The following persons were present: Corey Davenport, Brent Brandon, Kim Davenport and Greg Mitchell. Absent: None.

Also present was Brent Bush, County Executive.

III.    Approval of minutes from the last meeting

Members read the minutes. Motion by Mitchell and seconded by Brandon to approve minutes. PASSED by voice vote.

IV.   Old Business

  1. Public Safety Committee – NO ACTION
  2. Policy and Procedure – ACTION: Fill two vacancies.
  3. Safety Committee – NO ACTION
  4. Board of Zoning Appeals – ACTION: Resolution to establish a Board of Zoning Appeals
  5. Fair Board – ACTION: Resolution to establish Fair Board
  6. Parks and Recreation Committee – Parks and Recreation. Chairman Floyd stated she contacted Commissioner Randy Gannon, Lacy Buchanan, Fred Howell who all declined. Matt Daniel and Ashley Fann Skelton accepted. David Goin declined but stated he would manage pool at a part-time rate but with no – benefits – ACTION: Vote to approve to recommend Matt Daniel, Ashley Fann- Skelton, and Brian Elrod.
  7. Courtroom Security Committee – ACTION: Resolution to establish Courtroom Security Committee
  8. Commission for the Poor. Change name to Committee for the Poor. Chairman Floyd, Brandon, and Mitchell volunteered to serve along with Pat Simpson. (First commissioner elected for one year, second commissioner for two years, third commissioner for three years, and annually thereafter for three years each, and hold until the successor of each is selected and qualified. If not done in October, a commission may be done in any subsequent session. CTAS-757, TCA Code). K Davenport nominated all by acclimation and C Davenport seconded to recommended. PASSED by voice – ACTION: Recommend Floyd, Brandon, Mitchell, and Pat Simpson for members of Committee of the Poor.
  9. TCI and CTAS Jail Study Committee – ACTION: Discuss positions needed and announce vacancies. Resolution to be presented to Commission.
  10. Discussion to improve committees – ACTION: Executive Bush to lay out a calendar to plan all meetings and will get back to the committee as to what is required for consistency. Priorities are Solid Waste, Insurance, and Board of Zoning Appeals. – ACTION: Retrieve objectives of all committees and forward to all committee members (available on CTAS website)
  11. ADA Grievance Committee, that should be established. This would be a new committee.
  12. Safety Committee – NO ACTION

V.    New business

  1. Budget committee clarification. Chairman Floyd requested clarification regarding the wording in comptroller’s action plan dated February 2, 2017, “All commissioners to serve on the budget committee along with three selected citizens.” Executive Bush stated it began that way but the next year it changed, one commissioner from each district, to present. The consensus was to leave as is. NO ACTION
  2. Audit Committee. Floyd went over Resolution 2011-4, RESOLUTION TO ESTABLISH AN AUDIT COMMITTEE FOR CANNON COUNTY and read Section 2. There appeared to be a conflict in the language: “…to be comprised of members of the County Commission, citizens of Cannon County, or a combination of both.” And “…no Audit Committee member will be an elected official…”. In question was whether a commissioner would be able to serve which appears to conflict with TCA 9-3-405. In question was if Ronnie Mahaffey, a commissioner, who was elected, was eligible to serve. NO VOTE – ACTION: Executive Bush to refer to county lawyer for clarification, update resolution and bring back to committee for action.
  3. Resolutions, rules and procedures. Chairman Floyd stated she contacted Ben Rogers, CTAS, who recommended resolutions to be written for each of our committees and to include them in our local rules and procedures for our county. Cannon County currently does not have any rules or procedures for commission nor committees and resolutions for all committees. She distributed a copy of rules which included committees and will forward other rules and procedures Washington, Williamson and NO VOTE, NO ACTION
  4. Beer board. Should be established by resolution and should include specifications. NO VOTE, NO ACTION

VI.    Adjournment

Jeannine Floyd, Chairman, adjourned the meeting at 7:30 p.m. Minutes submitted by: Kim Davenport

CERTIFIED AS APPROVED BY STEERING COMMITTEE AND FILED WITH COURT CLERK AS AN OFFICIAL DOCUMENT

                                                                                               DATE:                                

Jeannine Floyd, Chairman, Steering Committee

Minutes from November 2018

Cannon County Steering Committee
Meeting Minutes
November 18, 2018
I. Call to order
Jeannine Floyd, Chairman, called to order the regular meeting of the Cannon County Steering Committee at 6 p.m. on November 18, 2018 at the courtroom of the Cannon County Court House.
II. Roll call
Members conducted a roll call. The following persons were present: Corey Davenport, Brent Brandon, Kim Davenport. Absent: Greg Mitchell.
Also present were Brent Bush, County Executive, and Karen Ashford, Commissioner.
III. Approval of minutes from last meeting
Members read the minutes from the last meeting. The minutes were approved as read.
IV. Open issues
a) Public Safety Committee – NO ACTION
b) Policy and Procedure Committee. Commissioner Floyd stated this committee could help update the Employee Handbook and to establish policy and procedures for the County Legislative Body. This would cover such things as how to deal with resolutions and basic procedures. Chairman Floyd stated Mr. Curtiss who spoke at the CTAS training from the Commissioner’s Association, sent her several examples of commission policy and procedures that other counties were using with success and made several recommendations. Executive Bush stated a grievance committee was voted in but was never established, this would have been an outgrowth of the former ethics committee meeting, in that nothing was decided nor acted on because they stated it was not financial in nature. K Davenport stated she looked but could not find a county employee grievance committee, but found a mandatory committee, the ADA Grievance Committee, that should be established. This would be a new committee. Citizens who have expressed interest in serving on the Policy and Procedure Committee are Donna Williams, who has worked in human resources, and Tom Floyd, who is a technical writer. C Davenport expressed interest as commissioner. Two vacancies to be announced.
C Davenport made the motion and Brandon seconded to recommend to establish the Policy and Procedure Committee, with members Donna Williams, Tom Floyd and Corey Davenport, and to announce two vacancies. PASSED by voice vote.
ACTION: Announce 2 vacancies. Responsible: Chairman Floyd.
c) Safety Committee – NO ACTION
V. New business
a) Board of Zoning Appeals (BZA). Per TCA, to be filled with 1-Commissioner, 2-from the Planning Commission, 2-Citizens-at-large. Commissioner Brent Brandon expressed interest. Randall Reed and Patricia Weiland from the Planning Commission expressed interest. Citizens who expressed interest in serving as Citizens-at-large were Richie Hunter, Glen Steakley, David Robinson, and Nathan Luna. VOTE: Unanimous for David Robinson and Nathan Luna for the 2-Citizens-at-large positions.
C Davenport made the motion and K Davenport seconded to recommend to establish the Board of Zoning Appeals and to recommend the following as members: Commissioner: Brent Brandon. Planning Commission: Randall Reed and Patricia Weiland. Citizens-at-large: David Robinson and Nathan Luna. PASSED by voice vote.
ACTION: Resolution to establish Board of Zoning Appeals. Responsible: Executive Bush.
b) Insurance Committee. C Davenport made the motion and Brandon seconded to recommend members Ed Motlow, Ronnie Mahaffey, Karen Ashford, Jeannine Floyd, Russell Reed, and Jim Bush to the Insurance Committee. PASSED by voice vote.
c) Fair Board. David Brown requested the Fair Board be adopted as a county board. He stated that in order to apply for up to 15k of grant money from the state of Tennessee, Tennessee Association of Fairs requires them to be listed as an official board of the county. He stated they are a 501c3, have an EIN number, separate bank account at First Bank, have been self-funding with sponsors. He states next year, MTEMC is giving 1k to sponsor the local best cakes and pie baking competition, jams and jellies. Last year, the fair brought $50k of revenue into Cannon County within 5 days. The amusement company they have been using for the past 2 years brings their own generator that powers everything, they use the county water hookups, and would need grass mowed. He is interested in bringing the fair back, would like to work with 4-H to involve the schools, and have “Education at the Fair Day” like in Warren County. Current members are: David Brown, Randy Brown, Kayla Haynes, Amy Naylor Nichols, Bobbie King, Brooke Harris, Jessica Hunter, and Don Yancey. C Davenport made the motion and Brandon seconded to recommend the Fair Board be adopted as a county board. PASSED by voice vote.
ACTION: Resolution to establish Fair Board. Responsible: Executive Bush.
d) Parks and Recreation Committee. The committee was unsure if some that were on the previous list were willing to serve. Discussed was having the Parks and Recreation Committee to be the core committee with possible subcommittees, such as soccer, and other sports. David Brown explained that grants are available but the committee must meet and have official minutes to submit for the grant process. Chairman Floyd is to reach out to those listed for clarification before the next meeting to see if they were willing to serve. C Davenport made the motion and Brandon seconded to recommend to establish the Parks and Recreation Committee and to recommend the following who stated they were willing to serve: Jennifer Bane, David Brown, Matthew Smith, Brandi Brown, Kayla Haynes. PASSED by voice vote.
ACTION: Reach out to other listed candidates to discern willingness to serve on Parks and Rec Committee. Responsible: Chairman Floyd
e) Kandi Templeton, LCSW and Sr. Vice President of Volunteer Behavioral Health. Ms. Templeton came before the committee requesting information regarding zoning. She stated their non-profit corporation had received a grant from the state to locate a group home in Cannon County. This would provide housing and treatment for 10 people maximum who would not be able to live independently and would be staffed 24/7, 3-4 employees during the day and 2 employees at night, the grant also provides for LPN’s. She stated they currently manage 11 group homes in the SE area of the state including one in McMinnville. They are looking for property that is somewhat secluded, has utility district water access and are open to build but if suitable property cannot be found in Cannon County, they can ask for a waiver to locate elsewhere. They want to be up and running by the end of June 2019. County Executive Bush stated that most everything in the county is currently zoned agricultural, residential or commercial and if they found an appropriate property they could bring it before the Board of Zoning Appeals to request variance. NO ACTION
f) Courtroom Security Committee. This committee was to be established at this meeting but C Davenport stated it had already been meeting for a while and Dana Davenport, Circuit Court Clerk, was part of the committee. Stated it consisted of Sheriff Darrell Young, Susan Melton, Judge, and presiding Judge Howard Wilson. C Davenport also stated that Brent Matthews, who is scheduled on the agenda for the next commissioner’s meeting, is also on said board. Matthews purpose for being on the CLB agenda is to inform commissioners about a courtroom security grant that was received. Executive Bush was also supposed to be on the committee but was not aware of the committee nor the meeting times. C Davenport stated that the committee had only met one time since Executive Bush’s current tenure. Chairman Floyd stated each mandatory committee should have a resolution. She also stated per TCA, members should consist of sheriff, county mayor, district attorney general, the presiding judge of the judicial district, and a court clerk from the county designated by the presiding judge.
ACTION: Prepare resolution for Courtroom Security Committee. Responsible: Executive Bush.
g) Dissolve Field Committee. This committee was to oversee the horse show grounds, arena, and fairgrounds. Same duties will be overseen by new Parks and Recreation Committee. Motion made by C Davenport and seconded by K Davenport to recommend to dissolve the field committee. PASSED by voice vote.
h) TCI and CTAS joint resolution to form committee. Chairman Floyd stated that Jim Hart was 6 months out for conference training and that the county, including the commissioners, could be held liable in a lawsuit. She requested we pass a resolution to recommend forming the jail study committee to show we are serious about moving forward with a plan and begin working on it. Chairman Floyd has t resolution that was written jointly by Ben Rogers, CTAS and Jim Hart. Motion made by C Davenport and seconded by K Davenport to recommend resolution to form committee. PASSED by voice vote.
i) Committee for the Poor. Per Ben Rogers, CTAS, this is a mandatory committee. Three commissioners per TCA. Pat Simpson expressed interest in being on the committee and was in the audience. This is a committee that could help coordinate our community to help. C Davenport made the motion and K Davenport seconded to recommend to establish this committee. PASSED by voice vote. (no members selected)
ACTION: Discuss positions needed and announce vacancies. Responsible: Chairman Floyd.
j) Member additions to ADA Committee. Need to meet in the next 90 days and elect chairman. Motion by K Davenport seconded by C Davenport to recommend to add Wayne Newberry, Veronica Hartman, Bill Melton, Darlene Poppele, Michael Brinkley, Carrie Fell and Frantz Ulrich Walkup to the ADA Committee. PASSED by voice vote.
k) Discussion to improve committees. Most committees have not yet begun meeting. Chairmen, Vice Chair, Secretary have not been elected. Committees need objectives in order to have productive meetings. Minutes of all meetings should be taken and referred to County Clerk’s office to provide transparency. Committees should set dates through the year, some will meet quarterly, some monthly, some may be on an “as needed” basis.
ACTION: Executive Bush will lay out a calendar to plan all meetings and will get back to the committee as to what is required for consistency. Priorities are Solid Waste, Insurance and Board of Zoning Appeals. Responsible: Executive Bush.
ACTION: Retrieve objectives of all committees and forward to all committee members (available on CTAS website). Responsible: Commissioner Floyd.
VI. Adjournment
Jeannine Floyd, Chairman, adjourned the meeting at 7:30 p.m.
Minutes submitted by: Kim Davenport
Minutes approved by: Name