Cannon County Commissioners

The Duties and Responsibilities of Cannon County Commissioners

The County Commission is the county legislative body of Cannon County Government. It is composed of ten members chosen by nonpartisan election, with two representing each of the county’s five election districts.

The constitution of Tennessee provides that counties are an extension of the state. A county’s authority is limited to those areas expressly granted to it by the constitution or the state legislature.

The primary duties of the County Commission, as set forth in state law, include:

Setting county property tax rates,
Authorizing collection of miscellaneous taxes,
Authorizing capital projects and bond issues,
Adopting the county’s annual budget,
Appropriating all funds used in the operation of the county,
Approving zoning outside incorporated municipalities,
Adopting county building codes,
Contracting for the annual audit of county records,
Recommending personnel policies for county offices,
Making appointments to most county committees, boards and commissions.

Commissioners Meeting Minutes; Feburary 7. 2019

Cannon County, Tennessee
Board of Commissioners
Legislative Minutes

February 7, 2019

CALL TO ORDER
Chairman Brent Bush called the regular session of the Cannon County Board of Commissioners to order on February 7, 2019, at 5:30 p.m.

PRAYER
Commissioner Corey Davenport led the prayer.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Commissioner Kim Davenport.

ROLL CALL
PRESENT: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
ALL PRESENT

READING AND APPROVAL OF THE MINUTES
Motion to approve the minutes of the January meeting was made by Commissioner Randy Gannon, seconded by Commissioner Greg Mitchell.
MOTION WAS ADOPTED BY VOICE VOTE

PUBLIC COMMENT PERIOD
There was no public comment.

APPROVE NOTARIES
There were no notary applications to approve.

SENATOR MARK PODY TO ADDRESS TIIE COMMISSION
Senator Pody shared with the Commission changes that he is anticipating will be bringing more money to rural areas. Senator Pody also addressed the mistakes made in the Private Act on Hotel/Motel Tax. The Private Act specifically said not to include the Bible Camp in the hotel/motel tax and he took full responsibility for the mistake and explained he would do anything he could to help in correcting this for them.

REPRESENTATIVE CLARK BOYD TO ADDRESS THE CO1\1MISSION
Representative Boyd addressed the Commission offering to be a resource for Cannon County. If there are any problems with the State Government his door is open and is willing to help.

RESOLUTION 2019-2 BZA TRAINING
The resolution provides each member within 1 year attend a minimum of 4 hours of training and continuing education. The chairman of the BZA Tommy Lee with Upper Cumberland Development District has indicated that he will be able to provide members with training at zero cost to Cannon County.
A motion was made to approve by Commissioner Corey Davenport, seconded by Commissioner Karen Ashford.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

RESOLUTION 2019-3 BZA TERMS
On December 6, 2018, the county legislative body appointed five individuals to serve on the Cannon County Board of Zoning Appeals. This resolution is establishing the member’s terms as follows:

Nathan Luna (Citizen)
Patricia Weiland (Planning Commission Member) David Robinson (Citizen)
Randall Reed (Planning Commission Member) Brent Brandon (County Commissioner)

1 year
2 years
3 years
4 years
5 years

Motion to approve was made by Commissioner Corey Davenport, seconded by Commissioner Greg Mitchell.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. MOTION CARRIED

OTHER BUSINESS
Nathan Luna presented a proposed budget amendment is for $1450.00 to be moved from the General Fund and appropriated for the purpose of Litigation. County Attorney Chris Coates estimated $2,500.00 for his fee to file an injunction to stop Spring To Life Ministries rehab center from opening on Doolittle Rd. which the BZA Board voted unanimously on in January 2019.
Motion to approve the $1450.00budget amendment was made by Commissioner
Corey Davenport, seconded by Commissioner Karen Ashford.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. MOTION CARRIED

Chairman Brent Bush presented cash flow sheets for review.

The Hotel/Motel tax was brought back up to discuss the exemption of non-profit organizations. Senator Pody stated that he would get the county enough time to have the County Attorney review and put on the March 7, 2019, agenda. No vote was taken.

Commissioner Corey Davenport addressed some question if the County could fund the Volunteer Fire Depts because they are incorporated. After speaking with CTAS Commissioner Davenport stated that there will be no problem with funding if the Legislative Body adopts a Resolution to establish a Cannon County Volunteer Fire Dept. No Vote was taken will be put on the agenda for March 7, 2019.

Commissioner Randy Gannon suggested taking other business off of the agenda to
be more transparent.

ADJOURN
Motion to adjourn was made by Commissioner Russell Reed, seconded by
Commissioner Greg Mitchell. The meeting was adjourned.

Commissioners Meeting Minutes; January 19. 2019

Cannon County, Tennessee
Board of Commissioners
Legislative Minutes

January 19, 2019

 CALL TO ORDER
Chairman Brent Bush called the regular session of the Cannon County Board of Commissioners to order on Saturday, January 19, 2019, at 10:40 A.M.

PRAYER
Commissioner Greg Mitchell led the invocation.

ROLL CALL
PRESENT: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.

READING AND APPROVAL OF THE MINUTES
A motion was made by Commissioner Jeannine Floyd, seconded by Commissioner Kim Davenport, to approve minutes from the December 6, 2018 meeting. The motion was adopted by unanimous vote.

PUBLIC COMMENT
There was no public comment.

APPROVE NOTARIES
Commissioner Greg Mitchell moved, seconded by Commissioner Karen Ashford to approve the following notaries. Carolyn Annette Knowes, Cody Bailey, Connie Ary Higgins, Dana W. Smith, Michele Asbury, Krista Parker Trail.
The motion was adopted by unanimous voice vote.

QUARTERLY REPORTS
Quarterly reports were presented from County General, Solid Waste, Cannon County Schools General Purpose Funds and Food Service Funds, Highway Department, County Clerk. Commissioners discussed seeing more line items, future projects, and also an explanation of the decrease in revenue.
No Vote, No Action Taken.

APPROVE RESOLUTION FOR SCHOOLS FACILITIES TAX
This Resolution was tabled from December 6, 2018. This developmental tax would be for all new construction homes and commercial. This tax could generate up to $40,000 a year in revenue. The Barrett Group would receive one half of the revenue generated the first year. Motion to approve Resolution for Schools Facilities Tax in the amount of $1.00 per square foot was made by Commissioner Jeannine Floyd and seconded by Commissioner Jim Bush.
Voting aye: Jeannine Floyd, Jim Bush, Kim Davenport, Ronnie Mahaffey, Jr. Voting nay: Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon.
4 For, 6 Against, Motion Failed.

APPROVE TRANSFER OF $2,419,000 FROM DEBT SERVICE TO GENERAL PURPOSE SCHOOL FUND
Director of Schools, Freddie Curtis ask the commission to approve the transfer of $2,419,000 from Education Debt Service to General Purpose School Fund to fix the school’s roofs. Mr. Curtis also discussed bond options as an alternative to transferring the money. Commissioner Corey Davenport brought up the money was already allocated to debt and could not be moved. Chairman Bush recommended sending to the Budget Committee but Commissioner Greg Mitchell and Karen Ashford stated that this could not be put off any longer for the safety of the students. Mr. Curtis referred to the email from the Comptroller’s Office recommending the Commission and the School Board work together and discuss a 10 year Capital Expenditure Plan. A motion was made by Commissioner Corey Davenport and seconded by Greg Mitchell, to have the Cannon County School Board Members and the full Commission meet on February 5, 2019, at 5:30 P.M. to come up with a solution of the roof problem. Chairman Brent Bush stated he would call a Special Call Meeting for that time. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Motion Carried.

INTRODUCTION OF NEW COUNTY ATTORNEY, CHRIS COATS
Attorney Chris Coats was introduced as the new County Attorney taking the place of Mike Corley that had recently resigned.
No Vote or Action Taken.

NATHAN LUNA TO DISCUSS BOARD OF ZONING APPEALS BUSINESS
Mr. Luna discussed the action required by law that each member has a certain number of hours of training per year paid for by the county. However, the county can pass a resolution to waive that requirement or providing that the County is not required to pay for that training. Tommy Lee with the Upper Cumberland Development District has offered to do free training based upon when his schedule allows. It was decided by the commission to have a resolution drafted to vote on the training for members and also the member’s terms in February.

APPROVE COMMITTEE’S LIST
Commissioner, Jeannine Floyd presented the following Committee’s List approved by the Steering Committee.

Law Enforcement Committee – Randy Gannon, Lowell Womack, Roger Young, Stan Hollandsworth, Jim Bush, Greg Mitchell. Motion to approve was made by Commissioner Corey Davenport, seconded by Commissioner Karen Ashford.
Voting Aye: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Voting Nay: Russell Reed.
9 for 1 against Motion Carried.

Policy and Procedures Committee – Donna Williams, Tom Floyd, Corey Davenport, Allen Parton, Tracy Neal, Matt Cowen. A motion was made by Commissioner Corey Davenport to approve list as written, seconded by Commissioner Greg Mitchell.
Voting Aye: Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon. Voting Nay: Jeanne Floyd, Russell Reed, Jim Bush, Kim Davenport, Ronnie Mahaffey, Jr.
Chairman Brent Bush broke the tie with a No Vote sending back to committee.

Property Management Committee – Jeannine Floyd, Karen Ashford, Russell Reed, Bobby Moore. Motion to approve was made by Commissioner Jim Bush, seconded by Greg Mitchell.
Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport Ronnie Mahaffey, Jr.
Motion Carried.

A motion was made by Commissioner Corey Davenport to increase the Beer Board to five members, seconded by Commissioner Karen Ashford.
Voting Aye: Jeannine Floyd, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon Voting Nay: Russell Reed, Jim Bush, Kim Davenport, Ronnie Mahaffey, Jr.
6 for 4 against Motion Carried.

A motion was made by Commissioner Russell Reed to dissolve the Steering Committee, seconded by Commissioner Corey Davenport.
Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon. Voting Nay: Jeannine Floyd, Jim Bush, Kim Davenport, Ronnie Mahaffey, Jr.
6 for 4 against Motion Carried.

DISCUSSION OF AUBURNTOWN BRIDGE
Commissioner Corey Davenport brought up that Fred Tenpenny had concerns about the January 1 motorcycle group having a memorial on the Auburntown Bridge. Sheriff Darrell Young stated that there had been no problems in the past.
No action was taken.

DISCUSS COMMISSION MEETING DATES
Commissioner Corey Davenport suggested meeting the first Saturday of the month for the quarterly meetings. It was decided to take no action as all of the dates and times were already set for this year.

RULES OF THE COUNTY LEGISLATIVE BOARDS & COMMITTEE CHARLES CURTIS
Charles Curtis with the CTAS spoke to the Commission about local rules. Mr. Curtis presented examples of rules that he suggested County Commissions consider adopting. Legally the County Commission is not required to have local rules but Curtis stated in his opinion not having them is a recipe for disaster. Mr. Curtis offered to help in any way.
No Action Taken.

OTHER BUSINESS
Roy Sullivan with the Cannon County EMA reported that the EMA had been awarded a grant that he had applied for last year. The grant is for $5,000 yearly and recurring and can be used for anything under Emergency Management.

Chairman Brent Bush presented a Budget Amendment for training for Probation in the amount of $400.00. Commissioner Corey Davenport made a motion to pass this amendment, seconded by Commissioner Karen Ashford.
Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Brent Brandon, Randy Gannon. Voting Nay: Jeannine Floyd, Jim Bush, Greg Mitchell, Kim Davenport, Ronnie Mahaffey.
5 for 5 against Chairman Brent Bush broke the tie with a No Vote. Motion Failed.

Commissioner Corey Davenport brought up the question of trailers at Convenience Center. Chairman Bush said because of safety reasons at this time we do not have the ability to allow any size trailers. Commissioner Davenport also asked the question of rumors of the County Fire Depts being disbanded. Chairman Bush said someone was working on that and he would get back with the Commission on this subject.

Commissioner Brent Brandon asked if it would be possible to get the information from the meeting with the Chief Executive Officer with St. Thomas Rutherford Hospital.
Chairman Bush stated he had received a call on Thursday about the meeting to discuss billing and how they bill TennCare, Medicare, Medicaid. Commissioner Brandon asked if selling the Ambulance Service was discussed and Chairman Bush said it was never brought up. Commissioner Corey Davenport added that it was becoming an issue that meetings were being held with only two or three commissioners without the others being involved. There was a discussion of the Sunshine Law and its definition and whether or not it was violated. Commissioner Ronnie Mahaffey, Jr. stated that his intent is to gather information to try to get help for the citizens of this county. Commissioner Corey Davenport said he would like for the commission to work on this issue of building trust.

On Motion of Commissioner Randy Gannon and seconded by Commissioner Ronnie Mahaffey, Jr. meeting was declared Adjourned.

Commissioners Meeting Minutes; December 6. 2018

Cannon County Tennessee
Board of Commissioners
Legislative Minutes

December 6, 2018

CALL TO ORDER
Chairman Brent Bush called the regular session of the Cannon County Board of Commissioners to order on December 6, 2018, at 5:00 P.M.

PRAYER
Commissioner Greg Mitchell led the invocation.

PLEDGE OF ALLEGIANCE
Pledge was led by Commissioner Brent Brandon.

ROLL CALL
PRESENT: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
ABSENT: Jim Bush

READING AND APPROVAL OF MINUTES
Commissioner Jeannine Floyd brought up that in the previous meeting time was not discussed for Saturday County Commission Meetings. Let it be entered into the record all Saturday meetings will be held at 10:00 A.M. Motion to approve was made by Commissioner Karen Ashford and seconded by Commissioner Corey Davenport.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

PUBLIC COMMENT PERIOD
W.J. Freeze addressed the Commission about the $1,700 that was donated to the County from MTEMC. It was determined that the money was designated to the SAVE Program. Mr. Freeze also asks for an explanation of the Woodbury Police Dept. placing their prisoners in the County Jail. Sheriff Darrell Young explained that unless there is a Metro Government the Sheriff’s Dept. is required by law to accept all detainees whether it be county, city, state, or federal law enforcement. Chairman Brent Bush commented that he would like to congratulate the solid waste committee on the progress they have had the last several months. Randall Davis commented that he thought the town hall meeting went really well and he proposed that if anyone asks for money they be able to tell where that money would come from.

APPROVE NOTARIES
A motion was made to approve Patricia Simpson by Commissioner Corey Davenport and seconded by Commissioner Karen Ashford.
MOTION ADOPTED BY UNANIMOUS VOICE VOTE

BOE BUDGET AMENDMENT
Cannon County Schools Director, Freddie Curtis, presented Resolution #4 an amount of up to $35,000 will be transferred if needed from the (141) General Purpose School Fund to the (143) Food Service School Fund for cash flow until food service funds have received these funds. This amount will be maintained in the fund until budgeted to return to the (141) general fund.
A motion was made by Commissioner Corey Davenport, seconded by Commissioner Karen Ashford.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

Cannon County Schools Director, Freddie Curtis, presented the Resolution that was passed by the Cannon County Board of Education on October 11, 2018 meeting to ask the County Commission to designate $40,000 from Education Debt Service for the construction of a baseball facility. Director Curtis made a formal request for a Budget Amendment to contribute a transfer of $40,000 from Education Debt Service to the General Purpose School Fund. Different options were discussed such as applying for grants and also using the community center for bathrooms/locker rooms. Commissioner Jeannine Floyd moved, seconded by Jim Bush, to approve the $40,000 budget amendment for the schools.
VOTING AYE: Corey Davenport, Karen Ashford, Greg Mitchell, Brent Bush, Randy Gannon.
VOTING NAE: Jeannine Floyd, Russell Reed, Jim Bush, Kim Davenport, Ronnie Mahaffey, Jr.
CHAIRMAN BRENT BUSH BROKE THE TIE WITH NO VOTE
MOTION FAILED
Director Freddie Curtis formally asked to be put on the agenda for the January meeting as number 8 or 9.

GREG JOHNSON TO ADDRESS THE COMMISSION REGARDING WEBSITE FOR THE COUNTY
Mr. Greg Johnson presented the need that Cannon County has for a website. Mr. Johnson and Commissioner Kim Davenport bought several domains and would like to transfer the domain CannonCountyTN.org to Mr. Johnson and make him administrator of the website constructed by Kim Davenport. Mr. Johnson demonstrated how the website would work with all offices, boards, and committees and volunteered to run it free of charge for the county. Jeannine Floyd moved and seconded by Jim Bush, that the County Commission continue to allow Gregory Johnson as webmaster the use of the domain CannonCountyTN.org and the support and have all other offices, boards, and committees of the county to support the new website presented here and the webmaster will conduct the website following the business plan already submitted.
VOTING AYE: Jeannine Floyd, Russell Reed, Jim Bush, Brent Brandon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAY: Corey Davenport, Karen Ashford, Greg Mitchell, Randy Gannon.
MOTION CARRIED

OTHER BUSINESS
Donna Barrett with the Barrett Group presented some of her findings of revenue that will be coming to the county within 30-60 days. The completion of three tax stream reviews there will be 34 new revenue sources coming to Cannon County. There are also 59 potential increases in revenue. Resolution No. 2018-19, To Levy Additional Litigation Taxes on all civil and criminal cases instituted in the county. The current total litigation taxes collect in Cannon County is $50.00 and shall be increased by $10.00 to Sixty dollars ($60.00). Such increase in revenues shall be used for retirement of debt and/or capital improvements for the renovation of the Cannon County Jail or Courthouse. A motion was made by Commissioner Corey Davenport to pass this as written with the correction to the third paragraph wording. Seconded by Jeannine Floyd.
VOTING AYE: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAY: Russell Reed
MOTION CARRIED

Resolution No. 2018-18, To establish an Archives and Records Management Fee in Cannon County. An archives and records management fee in the amount of $5.00 per document filed in all county offices with the exception of the Register of Deeds office creating public records. The funds collected through this fee shall be remitted to the county general fund to be appropriated for the use exclusively for duplicating, storing, and maintaining records. A motion was made by Commissioner Corey Davenport, seconded by Commissioner Kim Davenport.
VOTING AYE: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAY: Russell Reed.
MOTION CARRIED

Resolution No. 2018-17, to establish a Capital Improvements Plan. This will authorize the Board of Commissioners to budget for capital improvements of public buildings as the county tax base can afford the improvements. Jeannine Floyd moved to accept the resolution, seconded by Jim Bush.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAY: Karen Ashford

Resolution No. 2018-16, to request an amendment to the Private Acts of 2013, Chapter 23. The Private Act stipulated that the proceeds of the hotel/motel tax be deposited in the general fund of the county to fund the Cannon County Chamber of Commerce for the purpose of tourism development. The resolution states The Board of County Commissioners of Cannon County formally requests the State General Assembly to amend Section 10 in the Private Acts of 2013, Chapter 23 to read as follows:
“The proceeds of the tax authorized by this act shall be deposited in the general fund of the county and the Cannon County Chamber of Commerce will receive annual funding from this tax not to exceed the amount of the actual hotel/motel tax collected in the Fiscal Year Ended June 30, 2018. The remainder of the annual collections of the hotel/motel tax authorized by this act will remain in the general fund of the county to be appropriated for any lawful purpose by the Board of County Commissioners of Cannon County Tennessee.”
A motion was made by Commissioner Corey Davenport, seconded by Commissioner Greg Mitchell.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

Schools Adequate Facility Fee that is being proposed would fund capital expenditures for the public school system. This fee would be $1.00 per square foot for new residential development, construction of new homes, new apartments, and mobile homes. This has to come before the commission twice with a two-thirds majority vote. No action was taken.

DAVE BROWN TO DISCUSS CARNIVAL/FAIR PLANNING FOR MAY 2019
Dave Brown discussed the success that the fair has had previously and the amount of money that was made and donated to different organizations in the County. Mr. Brown would like the Fair Board to be recognized as an official board of the county. A motion was made by Commissioner Corey Davenport, seconded by Commissioner Brent Brandon.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAY: Randy Gannon.
MOTION CARRIED

FRANK MATTHEWS TO ADDRESS COMMISSION CONCERNING COURTROOM SECURITY GRANT
Mr. Matthews addressed the Commission about the changes that still need to be made in the courtroom security to meet minimum standards and are required by the Administrative Office of the Courts. Mr. Matthews stated that he had applied for a grant with AOC that would be used for a panic button, hand-held mirrors, training and signs. He asked the Commission to accept this grant in the amount of $6350.00 with a 10% match from the County of $635.00. A motion was made to approve this security grant by Commissioner Corey Davenport, seconded by Commissioner Greg Mitchell.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

APPROVE BUDGE POLICY FOR THE 19/20 BUDGET YEAR
The Cannon County budget policy will ensure fiscal responsibility when developing a compliant budget for each fiscal year. The budget policy will comply with the Comptroller’s Office of State and Local Finance requirements. A motion was made by Commissioner Corey Davenport, to approve this budget policy, seconded by Jim Bush.
VOTING AYE: Jeannine Floyd, Corey Davenport, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAE: Russell Reed, Karen Ashford.
MOTION CARRIED

STEERING COMMITTEE RECOMMENDATIONS FOR COMMITTEES
Chairman of the Steering Committee, Jeannine Floyd, informed the Commission of the committee recommendations.

Board of Zoning Appeals: Commissioner Brent Brandon, Randal Reid, Patricia Weiland, David Robinson, Nathan Luna. A motion was made by Commissioner Corey Davenport to approve Board of Zoning Appeals, seconded by Jim Bush.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
ABSTAINING: Brent Brandon.
MOTION CARRIED

Insurance Committee: Ed Motlow, Ronnie Mahaffey, Karen Ashford, Jeannine Floyd, Jim Bush. A motion was made by Commissioner Greg Mitchell, to approve Insurance Committee, seconded by Commissioner Kim Davenport.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport.
ABSTAINING: Ronnie Mahaffey, Jr.
MOTION CARRIED

Parks and Rec Committee: Jennifer Bane, David Brown, Matthew Smith, Brandy Brown, Kayla Haynes, Ashley Skelton, Matt Daniel, Brian Elrod
MOTION ADOPTED BY UNANIMOUS VOICE VOTE

Committee for the Poor: Jeannine Floyd, Brent Brandon, Greg Mitchell, Patricia Simpson.
MOTION ADOPTED BY UNANIMOUS VOICE VOTE.

ADA Board: Wayne Newberry, Veronica Hartman, Bill Melton, Darlene Popple, Michael Brinkley, Carry Fell, Franz Walkup.
MOTION ADOPTED BY UNANIMOUS VOICE VOTE.

Policy Committee: Tom Floyd, Donna Williams, Corey Davenport.
MOTION ADOPTED BY UNANIMOUS VOICE VOTE

RESOLUTION 2018-14, COMMISSION TO WORK WITH TCI AND CTAS TO FORM JOINT COMMITTEE TO DEVELOP PLAN TO CERTIFY JAIL.
Commissioner Floyd explained this is the first step in getting the jail recertified. On motion of Commissioner Corey Davenport, seconded by Commissioner Jim Bush to approve Resolution 2018-14.
VOTING AYE: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAE: Russell Reed.

BUDGET AMENDMENTS
Budget Amendment on Employee Insurance recommended by the Budget Committee.
Motion made by Commissioner Greg Mitchell, seconded by Jeannine Floyd.
VOTING AYE: Jeannine Floyd, Russell Reed, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
ABSTAINING: Corey Davenport.
MOTION CARRIED

Resolution to Urge the General Assembly to support Restoration of Registers Commission.
A motion was made by Commissioner Karen Ashford, seconded by Commissioner Greg Mitchell, to approve this Resolution.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

OTHER BUSINESS
Chairman Brent Bush informed the Commission that the Solid Waste Committee has voted and approved St. John Engineering to start the plans for the Solid Waste Convenience Center contract. A motion was made by Commissioner Corey Davenport to approve St. John Engineering Group to begin plans and also to begin spending of the $200,000 for the Convenience Center, seconded by Commissioner Kim Davenport.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED.

Also under other business Commissioner Greg Mitchell brought up the proposal from the Town Of Woodbury over the tipping fees. Commissioner Mitchell stated that he thought that we should settle something. After much discussion Chairman Bush recommended that this be tabled for County Attorney Mike Corley to review the proposal. Mayor Andy Duggin stated the offer for this proposal expires at midnight December 6.
NO ACTION WAS TAKEN

Cash Flow Analysis through November was also presented.

ADJOURN
A motion was made by Commissioner Greg Mitchell, seconded by Commissioner Randy Gannon to adjourn.
Chairman Bush called meeting adjourned.

Commissioners Meeting Minutes; November 1. 2018

Cannon County Tennessee
Board of Commissioners
Legislative Minutes

November 1, 2018

CALL TO ORDER
Chairman Brent Bush called the regular session of the Cannon County Board of Commissioners to order on November 1, 2018, at 5:00 P.M.

PRAYER
Commissioner Corey Davenport led the invocation.

PLEDGE OF ALLEGIANCE
Pledge led by Commissioner Brent Brandon.

ROLLCALL
Present: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey Jr.
Absent: Jim Bush, Greg Mitchell.
8 Present, 2 Absent.

READING AND APPROVAL OF MINUTES
Motion made by Ronnie Mahaffey, Jr. seconded by Corey Davenport to approve.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Absent: Jim Bush, Greg Mitchell. Motion carried.

PUBLIC COMMENT
Karen Melton speaks to the commission about the baseball field practice facility/locker room/restroom. At the present there is none, the team currently has to go out of town to batting cages but everyone doesn’t have the resources to go. Also, it is quite embarrassing for other teams to come to our field and ask where the restrooms are and we do not have one. Actually, the closest is Taco Bell or Hardees. “I’m asking to please fully fund this program and in a hurry.”

APPROVE NOTARIES
Ingrid E. Grissom Notary Applicant.
Commissioner Corey Davenport moved, second by Commissioner Karen Ashford, to approve the notary as presented by the Cannon County Clerk.
Motion Adopted By voice vote.

OLD BUSINESS APPROVE BARRETT CONTRACT
Commissioner Corey Davenport tells the commission that Tracy Neal has read in the newspaper where Warren County hired an attorney to do what Barrett Contracting is proposing. The attorney asked the State to refund to the county the unclaimed property. Mark Pody is researching the unclaimed property and money to see if there is any for our county. Corey explains if there is any it will go to the Chancery Court for 1 year and then they will turn it over to the State for 18 months then it will be turned over to the county. A motion was made by Corey Davenport, seconded by Jeannine Floyd to approve the Barrett Contract.
Voting aye: Jeannine Floyd, Corey Davenport, Brent Brandon, Kim Davenport, Ronnie Mahaffey Jr.
Voting nay: Russell Reed, Karen Ashford, Randy Gannon Absent: Jim Bush, Greg Mitchell.
Since the previous motion was not approved Commissioner Jim Bush arrived and the commission decided to take another vote. Mr. Bush asks if the county attorney, Mike Corley, reviewed this and approved it, commission answered yes and vote was taken again.
Voting aye: Jeannine Floyd, Corey Davenport, Jim Bush, Brent Brandon, Kim Davenport, Ronnie Mahaffey, Jr. Voting nay: Russell Reed, Karen Ashford, Randy Gannon Absent: Greg Mitchell
6 aye, 3 nays, 1 absent. Motion carried.

RODNEY ARCHER, COATS TO ADDRESS COMMISSION
Mr. Archer addresses the commission concerning county officials being members of the COATS Association. This system provides county officials with training on budgets, fraud prevention, and ethics. They lobby on behalf of the county government for tax relief, education, and training. Coat also provides classes for the County Officials Certificate Training Program. Fee dues are $541.00 per office. Commission decides to send to the budget committee.
No Vote

APPROVE 2018-2019 COMMITTEES
A motion was made to remove Adam Melton from the Public Records Committee. The audit committee will also remove Ronnie Mahaffey, Jr. Fire Dept will put on Bob Dewinter who has taken the place of Joe Loftus. All fire Chiefs and EMA Director Roy Sullivan should be on the Fire Dept Committee. A motion was made by Jim Bush, seconded by Randy Gannon.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, and Ronnie Mahaffey, Jr. Absent: Greg Mitchell. Motion carried.

TIRE DISPOSAL DISCUSSION
Ronnie Mahaffey, Jr. discusses the waste tire program. State statutory law requires each county to provide a site to receive tires. We are incurring $8,000 to $10,000 a year in tire removal cost with only $1881.00 in revenue from the State of TN. The Dept. of Revenue is looking into the list of tire dealers and making sure we are receiving the correct amount of money from the state. Commissioner Mahaffey stated that the county needs a source of revenue to offset the expense. The $2.00 fee shall be collected on all tires, residents and commercial vendors. This resolution shall be effective on January 1, 2019. Motion to approve Resolution 2018-13 was made by Corey Davenport, seconded by Jeannine Floyd.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
Absent: Greg Mitchell
Motion carried.

RESOLUTION TO ESTABLISH THE MEMBERSHIP OF THE COUNTY RECORDS COMMISSION
A motion was made by Ronnie Mahaffey Jr., seconded by Karen Ashford. Let the records show Corey Davenport did not vote on this because he felt like there might be a conflict of interest since his wife Dana Davenport is the Clerk and Master and serves on this committee.
Voting aye: Jeannine Floyd, Russell Reed, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey Jr.
Absent: Greg Mitchell. Passed: Corey Davenport. Motion carried.

RESOLUTION 2018-12 UPDATED OSHA PLAN
Motion made by Corey Davenport seconded by Randy Gannon to establish an updated occupational safety and health program plan, devise rules and regulations, and to provide for a safety director and the implementation of such program plan.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey Jr. Absent: Greg Mitchell. Motion carried

SET COUNTY COMMISSION MEETING TIMES:
Motion made by Kim Davenport, seconded by Corey Davenport for the meeting times be the first Thursday of each month at 5:30 p.m. effective February 2018.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey Jr. Absent: Greg Mitchell. Motion carried.

OTHER BUSINESS
Budget Amendments – These amendments were presented at the last meeting but were referred to the budget committee. Now they are being brought back for a vote.
Commissioner Jim Bush states on the Three Star Grant which is used by We Care Cannon was not used for what it should have been spent on. Because of the interpretation and the way the grant was written that it has to be spent exactly like it says. Diane Hickman stated that she can show that the grant was spent correctly. Kim Davenport said it was done illegally and she had paperwork to show. Diane said the purpose of the grant is to help the community, and she can have Jody Sliger from the Economic and Community Development email them. Brent Bush, County Executive, said they had learned that amendments should be made as they come in and not to wait and Three Star Grant was made August 14, 2018. Jim Bush said the money was already spent and just wanted everyone to be aware of it. Ronnie Mahaffey Jr. would like to asterisk the Three Star Grant, he would like it to be noted that there was discussion by the commission of the utilization of these dollars and going forward will be reviewed by the budget committee.
A motion was made by Corey Davenport to approve these budget amendments, seconded by Karen Ashford.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Absent: Greg Mitchell. Motion carried.

Wheel Tax – It was discussed to let solid waste accept driver’s license, car registration, property tax receipts. Commissioner Jim Bush said it was voted in that all vehicles must buy a wheel tax. Commissioner Corey Davenport said did we not get an opinion from County Attorney Mike Corley that commission cannot use the wheel tax as the only identifier as proof of residency? Brent Bush said that Corley said we can enforce the wheel tax sticker but cannot use it as the only proof of address. Jim Bush said he could keep a list of vehicles that do not have a sticker and give to the sheriff to enforce.
No Vote.

Mr. William Freddie Curtis, Cannon County Superintendent, would like to ask the court to be put on the next agenda of the Cannon County Court meeting item #9 on December 6, 2018. Some members of the commission said he could go ahead and present what he had. However, he said he wanted to follow the rules and ask to be put on the agenda. No Vote.

ADJOURN
Motion to adjourn was made by Karen Ashford, seconded by Jim Bush.
Motion carried by voice vote.

Commissioners Meeting Minutes; October 6. 2018

MINUTES OF THE CANNON COUNTY
BOARD OF COMMISSIONERS
OCTOBER 6, 2018

Roll Call:
Present: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.

Public Comment:
There was no public comment.

Approve Notaries:
A motion was made by Corey Davenport and seconded by Greg Mitchell to approve Tammy Schultz notary. All ayes, motion carried.

Discuss Barrett Group contract:
Donna Barrett, the owner of the Barrett Group, spoke to the commission about how her company can help Cannon County. She said her company could help with revenue streams that we currently have and if they are leaking or missing something. They will look at all situs taxes that takes place in our county and the percent that we keep. Mrs. Barrett said she will work in conjunction with the mayor’s office and will research the collection of taxes, prepares necessary reports, sends all documents to the state, and will follow up until all money is collected. The process usually takes 90 days from start to finish and results are not guaranteed. The Barrett group collects 50% of the finding and if there are no findings there is no cost to the county. They agree to have county attorney Mike Corley review the contract and no action was taken.

Andy Duggin, Mayor of Woodbury, addressed the commission asking them to reconsider the decision to not pay the tipping fees for the 5th district trash. The city of Woodbury and Mayor Duggin proposes the city will take care of transporting all the 5th district trash that their trucks pick up if the county will pay the tipping fee. They will also cover all fees from September. Jim Bush explained that the city was no longer paying the $40,000 that they were previously paying and the county was doing their legal duty to the 5th district. Corey Davenport commented that the city is a commercial hauler that profits from the pickup service. Randy Gannon said it is not the county’s responsibility to accommodate the city truck but the dump is available to any resident. After much discussion, a motion was made by Karen Ashford and seconded by Randy Gannon to send this to the solid waste committee.
Voting aye: Jeannine Floyd, Corey Davenport, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, and Ronnie Mahaffey, Jr. Voting nay: Karen Ashford, Jim Bush. Russell Reed passed. Motion carried.

Ralph Harvey discussed lowering the footage for beer sales. Mr. Harvey’s business is 900 feet from a church and the current law is 1,000 feet. Jim Bush who was formally on the beer board advised not deviating from the state standard. Charles Stan, Pastor of Short Mt. Church of God, hopes for the safety of the citizens of cannon county that they leave the distance 1,000 feet. Regina Harvey spoke in favor of Mr. Harvey and how this would help his business flourish and also how it would bring in more revenue for the county. Greg Mitchell said the sale of beer will not help Cannon County with financial issues. A motion was made to keep the 1,000-foot limit for beer sales by Greg Mitchell and seconded by Karen Ashford.
Voting aye: Jeannine Floyd, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Kim Davenport, Ronnie Mahaffey, Jr. Voting nay: Russell Reed, Corey Davenport, and Randy Gannon.
Motion carried.

Fred Howell, IDB chairman discussed the consideration of the county providing office space for the IDB board. The IDB is currently renting space from Tabitha Smith, community wellness. Howell said they are looking for a space to hold meetings and secure space for computers, files, documents, tax returns. Jeannine Floyd made a motion to send to the property management committee and Kim Davenport seconded. Corey Davenport and Karen Ashford would not like to see everything sent to committees and would like to hear what people have to say. The motion was rescinded for further discussion. Jeannine Floyd recommended they meet in the library and Kim Davenport agreed because of the cost of heating and cooling the courthouse. Jim Bush made a motion to let them meet in the courtroom when available, seconded by Brent Brandon.
The vote was 10 ayes. Motion carried.

Jeannine Floyd made another motion for the property management committee to find office space, Kim Davenport seconded.
Voting aye: Jeannine Floyd, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Voting nay: Russell Reed, Corey Davenport. Motion carried

Dek Sissom, ambulance director, addressed the commission about re-applying for a grant in the amount of $60,000 and would cost $300.00. The ambulance dept also would like to apply for a grant for a new ambulance. That grant would cost $600.00 to apply for but they have a donation from the Lion’s club that would pay for it. The county would be responsible for 5% of the grant. It was discussed the ambulance dept would have enough money in their budget to cover that cost. A motion was made by Karen Ashford and seconded by Brent Brandon for the ambulance department to apply for the grant. Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport. 1 nay: Ronnie Mahaffey, Jr. Motion carried.

Chairman Bush announced that county attorney Mike Corley was there and they needed to meet in a closed-door session to go over pending litigation. They also had an appointment with a jail crew at 1:00. It was agreed to recess until 2:00.

Quarterly Report:
Mr. Freddy Curtis with the cannon county school system said currently their revenue is at 16.49% and expenditures 12.60%. He explained how they have issues with the air conditioning going out. They are applying for grants for new school buses and also exploring possibilities of buses running on natural gas. Mr. Curtis said they are looking at applying for a Lowes grant for a new ADA compliant playground at Woodbury Grammar School. Mr. Curtis requested a joint meeting with the commission and the school board to tour the schools. He also asks that the finance committee schedule meetings at a different time than the school board.
Corey Davenport made a motion to put quarterly reports to the budget committee. Randy Gannon seconded the motion.
Voting aye: Jeannine Floyd, Corey Davenport, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, and Ronnie Mahaffey, Jr. Voting nay: Russell Reed, Karen Ashford, and Jim Bush. Motion carried.

Jim Bush reported the transfer station is now taking boxes that are clean and broken down, aluminum cans, household trash in bags, tires, used oil, appliances, cardboard, paper and magazines. No action taken.

Brent Bush explained the cash flow analysis for solid waste the beginning balance was $11,540 and an ending balance of $90,049 for the month of September. The hauling cost for September was $3,900. Volunteer labor should save the county $25,000.

Process of the Steering Committee: The steering committee and financial management committee are formed and chose members of the ADA committee, joint economic development board, property committee, and solid waste committee.

ADA committee members include Tracy Neal, Lacey Buchanan, Chris Prater, Jeannine Floyd, Corey Davenport. Motion to approve made by Randy Gannon, seconded by Jim Bush.
Vote 10 for. Motion carried.

JECDB committee members included Brent Bush, William Curtis, Andy Duggin, Carey Hutchins, Roger Turney, Joe Hawkins, Bruce Steelman, Shane Gannon, Wade McMackins. Angela Schwartz, John Barker, Clifford Swoape, David George, Fred Howell, Greg Rogers, Jim Bush, Greg Mitchell. Motion to approve by acclamation vote, seconded by Randy Gannon; all ayes. Motion carried.

Budget Committee members include Kim Davenport, Ronnie Mahaffey, Jr, Karen Ashford, Jim Bush, Jeannine Floyd, Corey Davenport, Brent Brandon. Motion to approve made by Randy Gannon, seconded by Karen Ashford.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, and Ronnie Mahaffey, Jr. 1 nay. Jim Bush. Motion carried.

Property Committee members include Jeannine Floyd, Karen Ashford, Russell Reed. Motion to Approve made by Corey Davenport seconded by Greg Mitchell.
The vote was all ayes. Motion carried.

Solid Waste Committee members include Thea Prince, Brent Bush, Jeannine Floyd, Kim Davenport, Russell Reed, Ronnie Mahaffey, Jr, Brent Brandon.
No vote was taken.

Corey Davenport addressed the commission concerning the two wheel tax stickers. In 1975 there was no sunset provision put on the $10.00 sticker but the $40.00 sticker that was added in 1999 shall cease after 25 years. Corey said the $10 amount should be used for county school buildings and expansion program. Because of the increase in vehicles registered the debt that incurred 1999 will be paid off as early as 2022. Leaving two years of revenue with no debt associated with it. Corey suggested using that money to help the schools with roofs. Also, the $10.00-wheel tax could be put back in the general fund to help pay for a financial director. Jim Bush said that is not what that was voted for in 1975. They discussed whether it could be earmarked for the financial director without raising taxes. Because in 1975 it was for school expansion program if changed it would have to be amended before the legislature.
A motion was made by Jim Bush to leave the $10.00 as it is for the schools. After discussion, the motion was withdrawn and was decided to contact Ben Rogers with CTAS tabled until next meeting.

Discuss ADA compliance:
Chairman Bush said ADA committee has been formed.

Reading and Approval of Minutes:
Corey Davenport made a motion to approve minutes, seconded by Greg Mitchell.
All ayes. Motion carried.

Other Business:
Sheriff’s Department amendment to correct the beginning fund balance of $159,389, adjustment of $183,616 corrected beginning budgeted fund balance $343,005. A motion was made by Corey Davenport, seconded by Karen Ashford.
Voting aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon. No nays. Jeannine Floyd, Kim Davenport, and Ronnie Mahaffey, Jr. passed. Motion carried.

Sheriff Young wants permission to take $150,000 of drug fund money to buy cars. A motion was made by Karen Ashford, seconded by Corey Davenport.
All ayes. Motion carried.

Scrap metal bid from Ivy Bluff for $150.00 per load. They will provide 2 open bed trailers for scrap metal at the convenience center, that they will flip so one will be there at all times. Also, they will pay the county per pound market value of $5.00 to $7.00 a pound. Corey Davenport made a motion to approve the bid, seconded by Brent Brandon.
All ayes. Motion carried.

Ronnie Mahaffey, Jr. briefed on the tire problem. Tire removal is costing the county $1,000 a pull. We only collected $1881.00 from the state and spent well over $10,000. There was a lot of discussion on how to save our taxpayers money on this issue.
No vote was taken.

Karen Ashford would like for the wheel tax portion to be waived for the volunteer firefighters and rescue squad members. The state passed a law already for volunteer members to receive one free vehicle registration per year. There are less than 100 members that would benefit from this and they do not receive any pay for their service. A motion was made by Karen Ashford to waive the wheel tax, seconded by Corey Davenport.
Voting aye: Corey Davenport, Karen Ashford, Brent Brandon. Voting nay: Jeannine Floyd, Russell Reed, Jim Bush, Greg Mitchell, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Motion failed.

Wheel tax for the convenience center.
A motion was made that you must have a wheel tax sticker from Cannon County before you are allowed to use the convenience center for trash by Ronnie Mahaffey, Jr. seconded by Corey Davenport.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. voting nay: Karen Ashford.

A motion was made to adjourn by Corey Davenport, seconded by Greg Mitchell.
All ayes.

Commissioners Meeting Minutes; September 6. 2018

Minutes of the cannon county
Board of commissioners
September 6, 2018

Roll call:
Present: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.

Election of chairman:
Jim Bush nominates Brent Bush, seconded by Corey Davenport.
Voting aye: Floyd, C. Davenport, Ashford, J. Bush, Mitchell, Brandon,
Abstain: Reed
9 ayes, 1 abstain. Motion carried.

Election of chairman pro-tem
Karen Ashford nominates Greg Mitchell.
Jim bush nominates Ronnie Mahaffey, Jr.
Voting was:
Floyd                    Ronnie
Reed                    Abstain
C. Davenport     Ronnie
Ashford               Greg
J. Bush                Ronnie
Mitchell              Greg
Brandon              Ronnie
Gannon               Greg
K. Davenport     Ronnie
Mahaffey, Jr.     Abstain
Because it requires six votes, Greg Mitchell changed his vote to Ronnie Mahaffey, Jr. Therefore Mahaffey is the chairman pro-tem.
Motion carried.

Reading and approval of the minutes:
Russell Reed pointed out that in the minutes Corey Davenport did not action taken on the subject of the wheel tax sticker. Corey Davenport made the motion to accept and approve and Ronnie Mahaffey, Jr., Seconded.
All ayes by commissioners.
Motion carried.

Public comment period. (15 minutes).
Mike Reed of Paul Reed Furniture appreciates the commissioners working at the convenience center. Reed Furniture has been in business for 68 years and on occasion when they sell furniture they also pick up the customers used furniture and need to dispose of it at the convenience center. He hopes this does not present a problem now.

W. J. Freeze is thankful and hopes he doesn’t hear as many no’s from this commission as he heard from the last commission.

Bill Melton speaks about the security of the courthouse. He thinks employees’ safety and citizens that visit the courthouse to do business should not have to worry about their safety. He is hopeful the county commission can do something to help our citizens.

Approve notaries:
No notaries to vote on.

Budget amendments – Sheriff Department.
Miscellaneous refund – $71.00 check from G & T Industries (formally Crane) insurance recoveries follows: $4,811.00 check from state farm insurance for repairs on wrecked 2013 ford explorer.

$9,364.00 check from TN risk management trust for repairs on wrecked 2013 ford F150 truck.

Total of $14,246.00

Drug fund budget amendment:
Fund balance $184,404.00
5 new vehicles $150,000.
Other equipment (new surveillance cameras for the jail) $34,404.
Motion made by Greg Mitchell seconded by Corey Davenport to approve.
Voting aye: Floyd, Reed, C. Davenport, Ashford, J. Bush, Mitchell, Brandon, Gannon, K. Davenport, Mahaffey, Jr.
All for motion carried.

Create a financial management committee by appointing four members:
The county financial management system of 1981 is one of the two optional general law statues of local application that a county may adopt to centralize the county’s purchasing functions. The other system is called the 1957 act, however, under this act the county operates under one act rather than three separate acts. It is mandated that the county executive, highway department, superintendent and the director of schools are on this committee. Also four names are to be established out of the five districts to serve on this committee. Kim Davenport suggested the county have a steering committee where citizens interested in being appointed to one of the committees can apply or show interest and the steering committee can collect applicants according to need, want and qualifications of the individual for the committees. Executive Brent Bush explains how the subcommittee will look at the qualifications to fill the positions of the four members for the 1981 act. To approve the qualifications, Karen Ashford asked Ben Rogers with CTAS if the schools could opt out of the 1981 act but he said the state department of education would have to approve and that is not something the board could vote on. The countdown is on and the system must be implemented within 13 months, beginning on July 1, of the fiscal year after its adoption. It was suggested for commissioners to bring back names for a sub-committee (one from each district) to be interviewed and to follow guidelines. Jeannine Floyd sugest to table this for two weeks to study and think about it. Ronnie Mahaffey Jr. states that these four people are crucial and they should be thinking about the four people and their ability, time, desire. Jim Bush strongly advises that these people be qualified and have the education needed for this position. Jeannine Floyd suggested that they should also look for people with time to research and visit other places under this act. The commission will have to establish compensation and make a hire as to CTAS guidelines.
No motion or vote was taken.

Interfund loan capital outlay notes:
This is a resolution of the governing body of cannon county to authorize the issuance, sale, and payment of three year interfund loan. Capital outlay notes not to exceed $200,000.
It is necessary and desirable to provide funds for the solid waste fund grant project.
Convenience Center equipment grant for $100,000 with a $25,205 match, used oil grant for $19,550 and a recycling measurement grant for $25,000 with a $25,000 match. Motion made by Corey Davenport and seconded by Ronnie Mahaffey Jr.
Voting aye: Floyd, Reed, C. Davenport, Ashford, J. Bush, Mitchell, Brandon, Gannon, K. Davenport, Mahaffey, Jr.
All for motion carried.

Interview Barrett group:
A revenue enhancement consulting agreement was discussed by the commission which would review client financial and business records in order to identify revenue enhancement available to client. There was no motion made, however, it was decided to table until next meeting.

Correction on county general budget amendment:
County buildings
Part-time Personal 5,500.00
Employee insurance 2,303.00
Fund balance 7,803.00
To correct 18/19 budget
No vote

Cash flow analysis:
According to the county’s cash flow analysis for solid waste, the balance at the end of august was $6,454.00. However, a transfer of $100,000.00 was made to solid waste from the general fund on September 1, which is estimated to leave a balance of $96,784.00 at the end of the month.
No vote

Greg Mitchell told commissioners Mayor Andy Duggin and Roger Parker offered to haul garbage for $400 a load until they could get someone else.
No action

County executive Brent Bush explains to commission that he is receiving tickets from midpoint landfill where the town of Woodbury has sent their sanitation trucks there and sent the bill for the tipping fees to the county to pay. The city attorney Matt Cowan was present representing the city and the county attorney Mike Corley via speaker phone (Mike Corley could not be present due to a family emergency) was representing the county in an argument over which government entity is responsible for tipping fees where city trucks take the trash they collect to the Murfreesboro landfill.
Motion was made by Jim Bush seconded by Jeannine Floyd not to pay for the city’s haul bill.
Voting aye: Floyd, Reed, C. Davenport, J. Bush, Mitchell, Brandon, Gannon, K. Davenport, Mahaffey, Jr.
Voting nay: Ashford
9 aye, 1 nay, motion carried.

In other business:

Russell reed told the commission we are going to have to do something about circuit court clerks office to get them more money for their employees. If the funds are not appropriated, some will have to go to part time.
No action.

County Clerk Lana Jones spoke to the commission concerning her office personnel. Currently, she has enough in her budge for one full time and one part time. The office turned over $26,145.28 in excess fees to the county on august 31, 2018. She is requesting they allow her to use $5,000 of the excess fee money to hire a full time employee instead of a part time.
No action.

County executive explains the current situation at the convenience center. Jim Bush states that they are only accepting household trash and only if you have a Cannon County Wheel tax. He also said a new trailer was purchased to get by until contract is up in June 2019. Executive Bush states we are looking at how to improve the facility as best we can without spending money on a bad product and an inadequate system. He states we will be very limited for the next several months but the comptoller is helping with the capital outlay project to lay the foundation for a better facility. Kim Rhea – CTAS solid waste consulting has worked with Cannon County for 5-6 years on efficiencies and safety. She explained how the current budget does not add up to do the improvements that needs to be made. Rhea recommends getting the residential system running efficently, safely and paid for and then, start looking at business. Randy Gannon ask how much cost we are looking at to get this where it needs to be and she responded with $100,000 to $500,000. Lisa Luck with the USDA was also there and has helped acquire grants. Luck said the grant will cover scales, ground prep work and a smaller compactor than what we have now; but, it is a start and we can apply for another grant to add to it. Ashford asked if we did go back to commercial how much would the rate be. Rhea said we would have to set the rate to cover the cost of the land fill plus the cost of handling. Lisa Luck also recommends partnering with the city. Jeannine Floyd ask how to avoid illegal dumping and Lisa said maybe hiring a Litter Officer.

Proposal concerning county wheel tax stickers:
Corey Davenport brought to the commission an idea that the $10.00 wheel tax sticker which was to pay off the high school debt was paid off in the 1990’s. That $10.00 can only be used for school construction. In 1999 a $40.00 wheel tax was voted in for schools also. However, the $40.00 has debt assigned to it so we can’t touch it. He then ask if anyone would like to take the $10.00 off; everyone voiced no. So he went on to add he would like to ask Mark Pody and Clark Boyd to pass a resolution or draw up a private act in the state legislature for the $10.00 to be put in general fund. This could be used for roofs for schools and for bathrooms for the baseball field. Jim Bush asked Mr. Curtis to give an estimate on roofs for schools at the next meeting. Commission decided to table this today until next meeting.

This meeting will be recessed until Tuesday, September 18, 2018 at 6:30. Motion made by Corey Davenport and seconded by Jeannine Floyd.
All ayes.
Motion carried

 

Meeting was called to order by county executive Brent Bush and roll
Called by Lana Jones, clerk.

Roll call:
Present: Floyd, Reed, C. Davenport. J. Bush, Mitchell, Brandon, Gannon
K. Davenport and Ronnie Mahaffey. Jr.
Absent: Ashford ….nine present, one absent motion carried.
Establish a financial management committee:
The following make up the financial management committee:
Brent Bush, county executive
Wayne Hancock, highway supervisor
William Curtis, director of schools
Jim Bush, 3rd district commissioner
Russell Reed, 1st district commissioner
Randy Gannon, 4th district commissioner
Ronnie Mahaffey, Jr. 5th district commissioner
Motion made by Jim Bush seconded by Jeannine Floyd.
Voting aye; Floyd, Reed, C. Davenport, J. Bush, Mitchell, Brandon, Gannon, K. Davenport and Mahaffey, Jr.
9 for, 1 absent, motion carried.

Establish a steering committee:
The following were recommended for the steering committee:
Jeannine Floyd 1st district commissioner
Corey Davenport 2nd district commissioner
Greg Mitchell, 3rd district commissioner
Brent Brandon, 4th district commissioner
Kim Davenport 5th district commissioner
Voting aye: Floyd, Reed, C. Davenport, J. Bush, Mitchell, Brandon,
Gannon, K. Davenport, Ronnie Mahaffey, Jr.
9 ayes, 1 absent, motion carried.

Establish board of zoning appeals committee:
County Executive, Brent Bush explains to commission and reads several
references from CTAS explaining board of zoning appeals, county’s
Building Commissioner, special zoning provisions. There was much
discussion however, it was decided for the steering committee to choose
who is on this committee. Either volunteer or mandatory. This item will
be brought back for attention at the October 2018 meeting of the commission.
No vote.

Review committee’s list to approve at the October 13, 2018 county commission meeting:
County executive Brent Bush suggest to take these 2018-2019 committees list and bring back suggestions at the next meeting in October.
No vote

Amendment – county general to correct original budget:
County executive bush explains to commission that there was a mistake in calculating the budget on county buildings.
51800 – 169 part time personnel 5.500.00
51800 – 205 employee insurance 2,303.00
39000 – fund balance 7,803.00
After the 18/19 budget was approved, an error was found in acct# 51800 in the general fund. Lines 169 and 205 are not included in the total. Therefore the total is $210,822 for 18/19 and should be $218,625. On advice from CTAS, this amendment will correct the error. After much discussion it was decided to send this to the budget committee for their answer.
There was no vote.

Mr. Curtis presents:
Resolution #2 boe
resolution #3 boe
39000 unassigned reserve $1,000,000.00
34760 reserve assigned for instruction $1,000,000.00
Moves assigned or designated reserve to the undesignated category
In order to fund the 2018-2019 general purpose school budget.
72129 178 csg coordinated school health – other salaries and wages $1400.
72410 139 assistant pricipals $1400.00
This amount is part of the CSH grant, but was not included in the budget.
Additional assistant principals have not yet been hired, thus leaving Unused funds in that budget category. Motion made by Greg Mitchell to accept these two boes and seconded by Corey Davenport.
Ayes; Floyd, Reed, C. Davenport, J. Bush, Mitchell, Brandon, Gannon, K. Davenport, Mahaffey Jr.
Absent: Ashford.
Motion carried.

Also Mr. Curtis sent e-mails to commission on roof evaluation Report. He explained the cannon county high school was on the high priority list for a roof and next was woodland elementary. He
would continue by asking the commission to go on a tour of each county school. Commission will be contacted when dates are available.
No vote.

Review fire department laws:
County Executive Brent Bush addresses commission that he received a call this week concerning the cannon county fire department incorporation status. He has a legal opinion from the office of attorney general of the state of Tennessee concerning how to fund them. He would like for the commission to review this and bring back to the meeting on October 13, 2018. The two major concerns are if their status has changed and are they insured properly. Mr. Mahaffey asked Michael Underhill for a copy of his annual report.
No vote.

Barrett group consulting:
This item on the agenda will be brought up at the October meeting.
No vote.

Disposal of solid waste trailers:
Three compact and one small trailer needs to be disposed of because They are not road worthy per commissioner Jim Bush. To make sure Darrell Young, sheriff ask if it would be OK for the Tennessee highway patrol to inspect these trailers. Motion was made by Corey Davenport and
seconded by Russell Reed if the trailers are not road worthy, dispose of them.
Ayes: Floyd, Reed, C. Davenport, Mitchell, Brandon, Gannon, K. Davenport, Mahaffey.
Nay: Jim Bush
Absent: Karen Ashford
8 for, 1 absent, 1 nay

Jim Bush, commissioner would like to get new bids on health, cars and buildings. Proposes insurance is too high.
No vote.

County executive Brent Bush informed the commission that the convenience center is now accepting tires, after a delay due to a full trailer. Liberty tires is contracted to remove the trailer, but it took 13 days before they picked up the full trailer and brought back an empty.
Mr. Bush also informed the commission that the county received $1,800 in revenue for the tires that were collected last fiscal year while the county spent approximately $10,000. to have them removed. There had been little oversight done on the amount of tires collected as they were just thrown into the trailer. Jim Bush stated that a new system is now in place to stack all tires and keep track of what type of tire is collected and how many. This will allow the county to receive more revenue in the future.
The center is now taking cardboard to recycle and a new vendor has been found that will be setting up a trailer that will accept magazines and newspaper which will also generate revenue. A dumpster was located on the property covered in weeds is being used to take scrap metal until the bids are received to haul it in the future.
The center is now taking aluminum cans to be recycled as well. This will generate revenue as well and a vendor has agreed to buy that from the county.
All of these steps have reduced the overall number of trips made to haul our trash from approximately 12 – 10 trips per week down to 5-6 trips per week which is generating an approximate saving of $1800 to $1500. per week.
Commissioner Jim Bush explained that the attendants are asking all residents to remain in your vehicle when you come to dump your trash. The center is now using inmate labor to remove the trash from your vehicle. Remaining in the vehicle helps protect you and helps prevent possible contraband from being given to the inmates.
No vote.

Wheel tax sticker:
Corey Davenport brings up the subject on the wheel tax sticker. However Jim Bush describes putting the wheel tax into the general fund as putting an alcoholic in a liquor store, it will be gone.
Therefore discussion will be in the October 13, meeting.

Change the quarterly meeting in October:
Motion was made by Corey Davenport and seconded by Brent Brandon to change the quarterly meeting of the commission in October, 2018 to October 6, 2018 at 10:00 a.m.
9 ayes, 1 absent motion carried.

Adjourn;
Motion made by Russell Reed and seconded by Greg Mitchell.
9 ayes, 1 absent, motion carried.

Jeannine Floyd

District 1

314-369-9475

commissionerjeaninefloyd@gmail.com

 

Russell Reed

District 1

615-563-4340

Karen Ashford

District 2

615-563-4183

karencannco911@yahoo.com

Corey Davenport

District 2

Sterling “Jim” Bush

District 3

615-765-5885

jbush37190@yahoo.com

Gregory Mitchell

District 3

615-765-5501

mitchellg0965@gmail.com

Robert B. Brandon

District 4

615-563-6900

rb.brandon@gmail.com

Randy Gannon

District 4

Kimela A. Davenport

District 5

615-542-4158

kimdavenportcommissioner@gmail.com

Ronnie Mahaffey

District 5

615-563-1082

rmahaffey.cannonco@gmail.com

Woodbury Aldermen

Andy Duggin

Mayor

Phone number withheld by request.

Faye Northcutt Knox

Vice-Mayor

Phone number withheld by request.

Adam Melton

Alderman

Phone number withheld by request.

Harold Patrick

Alderman

Phone number withheld by request.

Lu Ann Curlee

Alderman

Phone number withheld by request.

Tabitha Smith

Alderman

Phone number withheld by request.

Lois Larimer

Alderman

Phone number withheld by request.

Auburntown City Councilmen

Roger Turney

Mayor

 

615 464 4210

aschool@dtccom.net

Janice Fletcher

Recorder

615 464 4513

fletcherj2@yahoo.com

Chris Singleton

615 631 9701

Rita Davis

Treasure

615 464 4393

Tina Fletcher

615 464 4462
trfletcher4@yahoo.com

Marty Harris

615 464 4125

 

Dean Nichols

dean.nichols@pnfp.com