Cannon County Commissioners

The Duties and Responsibilities of Cannon County Commissioners

The County Commission is the county legislative body of Cannon County Government. It is composed of ten members chosen by nonpartisan election, with two representing each of the county’s five election districts.

The constitution of Tennessee provides that counties are an extension of the state. A county’s authority is limited to those areas expressly granted to it by the constitution or the state legislature.

The primary duties of the County Commission, as set forth in state law, include:

Setting county property tax rates,
Authorizing collection of miscellaneous taxes,
Authorizing capital projects and bond issues,
Adopting the county’s annual budget,
Appropriating all funds used in the operation of the county,
Approving zoning outside incorporated municipalities,
Adopting county building codes,
Contracting for the annual audit of county records,
Recommending personnel policies for county offices,
Making appointments to most county committees, boards and commissions.

Commissioners Meeting Minutes; April 13. 2019

Cannon County, Tennessee Board of Commissioners
Legislative Minutes

April 13, 2019

CALL TO ORDER
Chairman Brent Bush called the meeting to order Saturday, April 13, 2019, at 10:00
A.M. in the courtroom of the Cannon County Courthouse.

PRAYER
Prayer was led by Commissioner Ronnie Mahaffey, Jr.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Commissioner Kim Davenport.

ROLL CALL
PRESENT: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. ALL PRESENT

READING AND APPROVAL OF THE MINUTES
Commissioner Mahaffey brought up that on page 3 of the minutes from the March 7, 2019 meeting, Resolution 2019-4 Amend Private Act of 2013 Chapter 23 that his vote was left off. Let it be noted that Commissioner Ronnie Mahaffey, Jr. passed on this Resolution. The motion was made to approve the minutes by Commissioner Karen Ashford and seconded by Commissioner Jeannine Floyd.
The motion was carried by Voice Vote.

PUBLIC COMMENT PERIOD
There was no public comment.

NOTARIES
A motion was made by Commissioner Ronnie Mahaffey, Jr. and seconded by Commissioner Kim Davenport to approve Melinda Crook and
Melinda Y. Van Meter’s notary application. The motion was approved by Voice Vote.

QUARTERLY REPORTS
Quarterly reports were presented by various departments for review by the Commission. Commissioner Ronnie Mahaffey, Jr. said that due to recent budget committee meetings with department heads he did not have any questions regarding quarterly reports. No Vote Taken.

APPROVE CONTRACT FOR COUNTY ATTORNEY, CHRIS COATS
Due to changes in the terms of the original contract submitted to the Commission a motion was made by Commissioner Jim Bush, seconded by Commissioner Karen Ashford to table this item for further review of revised contract that Attorney Coats presented to Chairman Bush. The motion was carried by Voice Vote.

RESOLUTION 2019-5 ESTABLISHING A COUNTYWIDE FIRE DEPARTMENT
This resolution authorizes county legislative bodies to form a countywide fire department for the purposes of providing fire protection services to all of the county. The legislative body is authorized to allocate revenue from the general fund of the county to fund fire protection services to unincorporated portions of the county. Any revenue allocated for fire protection services shall be funded by
situs-based taxes collected in unincorporated areas and not from other revenue
sources that are shared with municipalities. Commissioner Corey Davenport called CTAS Representative Kevin Lauer to answer any questions the Commission had about this resolution. After addressing all concerns a motion was made by Commissioner Corey Davenport, seconded by Commissioner Russell Reed to approve Resolution 2019-5 Establishing a County Wide Fire Dept.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. 10 For, Motion Carried.
RESOLUTION 2019-7 LITTER GRANT FOR 19/20
Resolution authorizing submission of an application for a Litter and Trash Collecting Grant for FY 2019/2020 from the Tennessee Department of Transportation and authorizing the acceptance of said grant. Commissioners ask that County Executive Brent Bush provide a detailed breakdown of the fees for this litter grant. A motion to accept this Resolution 2019-7 was made by Commissioner Corey Davenport, seconded by Commissioner Jim Bush.
VOTING AYE: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon.
VOTING NAY: Jeannine Floyd, Kim Davenport, Ronnie Mahaffey, Jr. 7 For 3 Against Motion Carried.

APPROVE BUDGET AMENDMENTS
Budget Amendments recommended by the budget committee were County General, Solid Waste, Sheriffs Dept., Board of Education, Circuit Court Clerk. An amendment for fireworks was not recommended by the budget committee but was sent to the commission for discussion. A motion to approve all budget amendments except fireworks was made by Commissioner Corey Davenport, seconded by Commissioner Greg Mitchell.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. 10 For Motion Carried.

APPROVE FINAL COMMITTEE’S LIST
Beer Board – Approving the 3 listed plus 2 additional members (1 from each district) no motion, no vote was taken.
ADA Grievance Committee – Discuss with the ADA Committee about using the Grievance Committee as the ADA Grievance Committee. Tabled
County Correctional Partnership Initiative Committee – Commissioner Corey Davenport made the motion to approve, seconded by Commissioner Brent Brandon. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen
Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. The motion was carried.
Courtroom Security Committee – Motion was made to approve by Commissioner Corey Davenport, seconded by Commissioner Kim Davenport. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Motion carried.
Criminal Justice Coordinatin2 Committee – More members are needed for this committee. This committee will be brought back after further research. No motion, no vote taken.
Fire Board – Motion was made by Commissioner Corey Davenport, seconded by Commissioner Greg Mitchell. The motion was carried by a voice vote.
Grievance Committee – Motion was made by Commissioner Greg Mitchell, seconded by Commissioner Corey Davenport. The motion was carried by a voice vote. Hazardous Mitigation Committee – More research is needed to see if this committee is required. No motion, no vote taken.
Health Board – This committee is no longer needed, and it was deleted. No motion, no vote taken.
Policy and Procedures Committee – This committee was abolished. No motion, no vote was taken.
Public Safety Committee – This committee was tabled for further research and review. No motion, no vote taken.
911 Board – Motion to approve was made by Commissioner Corey Davenport, seconded by Commissioner Greg Mitchell. The motion was carried by voice vote with the exception of 3 commissioners.
BZA Board – Discussion to remove Randall Reid as he has moved out of the county. Commissioners can submit names to the planning commission and also to the chairman of the BZA for consideration. No motion, no vote taken.
Industrial Development Board – Motion to approve with the removal of Gayle Morgan was made by Commissioner Karen Ashford, seconded by Commissioner Jeannine Floyd. The motion was approved by voice vote.
Library Board – This committee was tabled for further research. No motion, no vote taken.
APPROVE SALARY AND JOB DESCRIPTION FOR FINANCE DIRECTOR
A motion was made by Commissioner Jim Bush, seconded by Commissioner Jeannine Floyd to strike the minimum qualification with the exception of the last sentence stating the compensation of the Director of Finance shall be established by the (Financial Management) Committee subject to the approval of the County Legislative Body. Additional changes in the preferred qualifications: Director of Finance shall have a Baccalaureate degree in accounting and/or finance from an accredited university, Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM) and add a 4-year contract with a salary of $75,000.
Voting Aye: Jeannine Floyd, Russell Reed, Jim Bush, Randy Gannon, Kim Davenport, Ronnie Mahaffy, Jr.
Voting Nay: Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon. 6 For 4 Against Motion Carried.

APPROVE RESIGNATION OF FORREST PITCOCK
A motion was made to accept the resignation of Forrest Pitcock by Commissioner Jim Bush, seconded by Commissioner Randy Gannon. The motion was carried by Voice Vote.

 

REVIEW BARRETT GROUP CONTRACT CONCERNING SHORT MTN BIBLE CAMP AND WALKING HORSE ASSOCIATION
Donna Barrett updated the Commission of the 3 new revenue streams they had found over the last 4 months. These reoccurring revenue streams are estimated to bring in an additional $40,000. There was some discussion on the Hotel/Motel tax and the state law concerning exemptions. Mrs. Barrett stated her interpretation to change this the County would have to completely do away with the Hotel/Motel tax altogether. Commissioner Corey Davenport made a motion to terminate the contract with the Barrett Group at the end of the 12-month current contract. Mr.
Davenport said the current contract required 60 days notice to terminate or it would
automatically extend. Mrs. Barrett stated the notice could only be given 60 days prior to termination.
Commissioner Randy Gannon had to leave the meeting due to work obligations.

DISCUSS THE HORSE ARENA/FAIRGROUND USER FEE
The Property Management Committee decided after reviewing the minutes of the fair board in the ’90s to charge a fee for the use of the arena/fairgrounds as a way to pay for the maintenance of the facilities. Commissioner Corey Davenport made a motion for a resolution to be presented to the Commission at the May meeting to be voted on to establish an official policy concerning these properties. The motion was seconded by Commissioner Karen Ashford.
Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Randy Gannon, Brent Brandon, Kim Davenport, Ronnie Mahaffey, Jr. Motion Carried.

DISCUSS JOINT COUNTY COMMISSION/BOE MEETING
As suggested by the Comptroller, the purpose of this meeting between County Commission and the Board of Education is for the Capital Outlay Project. This meeting will take place at the Woodbury Grammar School, April 16, 2019, at 6:00
P.M. Herb Alsup and Doug Combes will be moderating the meeting.

COMMITTEE RULES AND REGULATIONS
Commissioner Corey Davenport presented the Commission with information from the CTAS website on rules and regulations. This item was tabled for review and will be brought back on the May agenda.

DISCUSS VOLUNTEER FIREFIGHTER LICENSE PLATE FEE
The State of Tennessee currently exempts active volunteer firefighters and rescue squad members with at least 1 year of service from payment of the vehicle registration fee for any 1 license plate upon certification by the Fire Chief or Rescue Squad Captain. The county legislative body is also authorized to waive the motor vehicle tax for vehicles receiving this exemption. Commissioner Corey
Davenport explained that the County would not be able to exempt the $10.00 portion of the wheel tax only the $40.00 portion. A motion was made to exempt the $40.00 portion of the wheel tax with the stipulation the member has to have completed all the required qualifications and have the approval of the Fire Chief or Rescue Squad Captain effective July 1, 2019, was made by Commissioner Corey Davenport, seconded by Commissioner Brent Brandon.
Voting Aye: Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon Voting Nay: Jeannine Floyd, Russell Reed, Jim Bush, Kim Davenport, Ronnie Mahaffey, Jr. 4 For, 5 Against Motion Failed.

DISCUSS WHEEL TAX
The discussion was on the $40.00 portion of the wheel tax and if this amount will sunset. After reviewing the documents provided it was decided the people voted for a temporary tax increase that would expire upon the payment of all debts incurred by Cannon County to finance the building, renovation or expansion of the Cannon County Schools. A motion was made by Commissioner Corey Davenport, seconded by Commissioner Brent Brandon to bring back a resolution to sunset the
$40.00 portion of the wheel tax. The motion was carried by Voice Vote.

 

OTHER BUSINESS
Chairman Brent Bush informed the Commission of the recent visit from the Director Codes Enforcement Officer in reference to the Adams Memorial Hospital. Chairman Bush stated he gave direct guidance on what we need to do to move forward in getting the hospital in place.
Commissioner Greg Mitchell inquired about the school roofs and Chairman Bush said he would bring it back up at the May meeting.
Sheriff Darrell Young addressed the Commission concerning the State Litter Contract set up by TDOT. Commissioner Corey Davenport made a motion to move the money from County General to the Sheriffs Dept. The motion was seconded by Commissioner Greg Mitchell. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell Brent Brandon, Kim Davenport, Ronnie Mahaffey, Jr.
Commissioner Jim Bush informed the Commission of the reports of juvenile drinking. Commissioner Bush, as chairman of the beer board, has explained to each establishment if they get caught selling beer to minors they will not be dealt with lightly.
Commissioner Russell Reed spoke about calls he has received expressing concerns of someone at the convenience center carrying a weapon claiming to be law enforcement. Sheriff Darrell Young commented that he did not have personnel at the dump. Sheriff Young also said he strongly advises against anyone wearing a badge or carrying a weapon for not only security but also litigation reasons.
Chairman Bush stated that he would make sure Mr. Stanfield and the inmates know their roles and are in compliance.

ADJOURN
A motion to adjourn was made by Commissioner Karen Ashford.

 

 

Commissioners Meeting Minutes; March 7. 2019

Cannon County, Tennessee Board of Commissioners
Legislative Minutes

March 7, 2019

CALL TO ORDER
Chairman Brent Bush called the meeting to order Thursday, March 7, 2019, at 6:15
P.M. in the courtroom of the Cannon County Courthouse.

PRAYER
Prayer was led by Commissioner Greg Mitchell.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Commissioner Jim Bush.

ROLL CALL
PRESENT: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey, Jr.
ABSENT: Kim Davenport

READING AND APPROVAL OF THE MINUTES
Motion to approve was made by Commissioner Randy Gannon, seconded by Commissioner Karen Ashford.
The motion was adopted by voice vote

PUBLIC COMMENT PERIOD
Bobby Moore, member of the property management committee provided minutes from the 7-20-98 Cannon County Fairgrounds board meeting that the committee had looked at when the recommendation was made to collect fees for the use of the arena. Barbara Simmons also addressed the board about getting public water on Cove Hill and Conley Rd. Ms. Simmons stated there are several residents who are without water due to wells going dry.

NOTARIES
There were no notaries to be approved.

RESOLUTION 2019-6 CAPITAL OUTLAY NOTE
Melisa Kelton, Budget and Finance Consultant for CTAS and Ben Rogers, County Government Consultant with CTAS presented several options to review concerning the school roofs. The proposals were calculated on $1.814m, $2.171m,
$2.8m, and $5.5m with options of 10 to 25 years and estimated interest rates. The proposals included sunset and no sunset options for the $40 wheel tax and if the county has $1 million dollar trans note or no trans. Ms. Kelton explained the different options and how it affected the Educational Debt Service Fund Balance and if any tax increase would be required. Ben Rogers explained that any amount over 2 million or anything over 12 years would require to be bid out for bond fund. A motion was made by Commissioner Corey Davenport to have Chairman Bush contact Mark Pody and ask for an Attorney General’s opinion on whether or not our $40.00 wheel tax will sunset or not based on the documentation we have.
Seconded by Commissioner Ronnie Maffey, Jr.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey, Jr.
ABSENT: Kim Davenport 9 FOR MOTION CARRIED
A motion to table the Capital Outlay Note for school roofs until the opinion is received from the Attorney General about the sunset of the $40.00 wheel tax was made by Commissioner Corey Davenport, seconded by Commissioner Brent Brandon.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford,
Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey, Jr. ABSENT: Kim Davenport
9 FOR MOTION CARRIED

RESOLUTION 2019-1 RECONSIDER A SCHOOL FACILITIES TAX
Resolution 2019-1 Schools Facilities Tax on residential development of property in Cannon County. The tax shall be levied at a rate of$ .95 per square foot of any new residential development. The revenue generated by this tax shall be used exclusively for the purpose of funding capital expenditures for education, including the retirement of bonded indebtedness, the need for which is reasonably related to population growth. Motion to adopt resolution was made by Commissioner Jim Bush, seconded by Commissioner Jeannine Floyd.
VOTING AYE: Jeannine Floyd, Jim Bush, Ronnie Mahaffey, Jr.
VOTING NAY: Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon.
ABSENT: Kim Davenport
3 FOR, 6 AGAINST MOTION FAILED

RESOLUTION 2019-4 AMEND PRIVATE ACT OF 2013 CHAPTER 23
Resolution 2019-4 is to formally request the State General Assembly to amend Section 2 in the Private Acts of 2013, Chapter 23 to add the following:
“Not for profit campgrounds that include a portion of the camp fee for housing are deemed exempt from this act.” This resolution was originally passed in 2013 that created a hotel-motel tax but the State Legislature left off the section not for profit campgrounds that include a portion of the camp fee for housing are deemed exempt from this act.
The motion was made to approve by Commissioner Corey Davenport, seconded by Commissioner Jim Bush
VOTING AYE: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon.
VOTING NAY: Jeannine Floyd ABSENT: Kim Davenport
8 FOR MOTION CARRIED
Commissioner Russell Reed made a motion that the County will not try to collect the prior year taxes on these groups. The motion was seconded by Commissioner Corey Davenport. After discussion Motion was withdrawn by Commissioner Russell Reed no vote was taken.

RESOLUTION 2019-5 ESTABLISHING A COUNTY WIDE FIRE DEPT
The resolution authorizes county legislative bodies to form an agency to be known as the county-wide fire department for the purpose of providing fire protection services to all of the county. This resolution would authorize the legislative body

to allocate revenue from the general fund of the county to fund fire protection services to be provided to the unincorporated portions of the county. After discussion item was tabled.

DISCUSS AMBULANCE SERVICES CONTRACT ON COLLECTIONS
Commissioner Brent Brandon and Commissioner Ronnie Mahaffey, Jr. updated the board on the information they have collected for the Ambulance Services collection contract. Commissioner Mahaffey explained the percentages of delinquent collections and the possibility of finding another company that would have better success in collecting these debts for the county. Commissioner Brandon asked the Commission to approve the Ambulance Committee to move forward with negotiations with Wakefield Collections. The Commission decided to look at the policies and procedures with Attorney Coats at the next Ambulance Committee meeting.

APPROVE FINAL COMMITTEE’S LIST
The board had several changes they would like to see made to the committee’ s list such as all commissioners added to the budget committee. After discussion, it was decided that this list is a work in progress. This item was tabled until the next Commission Meeting.

GREG JOHNSON TO BRIEF COMMISSION ON CANNON COUNTY GOVERNMENT ORGANIZATION CHART
Greg Johnson presented to the Commission an Organizational Chart for Cannon County Government. Mr. Johnson asked that a motion be made to accept this subject to changes made over time. A motion was made by Commissioner Jeannine Floyd, seconded by Commissioner Corey Davenport to accept the organizational chart.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Ronnie Mahaffey, Jr.
ABSENT: Kim Davenport
9 FOR MOTION CARRIED

OTHER BUSINESS
Chairman Brent Bush made the Commission aware that unless the Legislative Body assigns the duty to someone else the Sheriff is responsible for the security of the courthouse. Chairman Bush stated that Sheriff Darrell Young had concerns with the safety of the building and that will be something that will be brought before the Budget Committee in the future.
Jim Bush stated that Solid Waste has some trailers, bins, and finishing mowers, etc. that needed bids taken and sold for scrap. Commissioner Corey Davenport made a motion to sell everything that was described. The motion was seconded by Commissioner Greg Mitchell. The motion was adopted by Voice Vote.
Chairman Brent Bush notified the commission that his duty is to manage Solid Waste. He stated that there is enough money to hire a Director and he has hired Jeff Stanfield part-time and has a contract with him to work full time. Stanfield will be responsible for day to day operations at the convenience center with a salary of $36,000 with benefits. Chairman Bush also stated he is working with Rutherford County to get community service to help with mowing and weed eating.
Commissioner Karen Ashford questioned what rules and regulations the committees have and what should be brought before the Commission.
Commissioner Ashford stated that she thought the committees are set up to make recommendations that would be brought before the County Commission for a vote. Commissioner Jeannine Floyd encouraged the Board to adopt a Legislative Policy and Procedure.
There was more discussion on the $250 fee for the use of the horse arena. Chairman Bush stated he was going by previous Fair Board minutes.
Commissioner Corey Davenport requested that no meetings be organized or scheduled on Wednesday night.

ADJOURN
A motion was made to adjourn by Commissioner Jim Bush, seconded by Commissioner Randy Gannon. The meeting was adjourned at 8:40 p.m.

 

Commissioners Meeting Minutes; Feburary 7. 2019

Cannon County, Tennessee
Board of Commissioners
Legislative Minutes

February 7, 2019

CALL TO ORDER
Chairman Brent Bush called the regular session of the Cannon County Board of Commissioners to order on February 7, 2019, at 5:30 p.m.

PRAYER
Commissioner Corey Davenport led the prayer.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Commissioner Kim Davenport.

ROLL CALL
PRESENT: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
ALL PRESENT

READING AND APPROVAL OF THE MINUTES
Motion to approve the minutes of the January meeting was made by Commissioner Randy Gannon, seconded by Commissioner Greg Mitchell.
MOTION WAS ADOPTED BY VOICE VOTE

PUBLIC COMMENT PERIOD
There was no public comment.

APPROVE NOTARIES
There were no notary applications to approve.

SENATOR MARK PODY TO ADDRESS TIIE COMMISSION
Senator Pody shared with the Commission changes that he is anticipating will be bringing more money to rural areas. Senator Pody also addressed the mistakes made in the Private Act on Hotel/Motel Tax. The Private Act specifically said not to include the Bible Camp in the hotel/motel tax and he took full responsibility for the mistake and explained he would do anything he could to help in correcting this for them.

REPRESENTATIVE CLARK BOYD TO ADDRESS THE CO1\1MISSION
Representative Boyd addressed the Commission offering to be a resource for Cannon County. If there are any problems with the State Government his door is open and is willing to help.

RESOLUTION 2019-2 BZA TRAINING
The resolution provides each member within 1 year attend a minimum of 4 hours of training and continuing education. The chairman of the BZA Tommy Lee with Upper Cumberland Development District has indicated that he will be able to provide members with training at zero cost to Cannon County.
A motion was made to approve by Commissioner Corey Davenport, seconded by Commissioner Karen Ashford.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

RESOLUTION 2019-3 BZA TERMS
On December 6, 2018, the county legislative body appointed five individuals to serve on the Cannon County Board of Zoning Appeals. This resolution is establishing the member’s terms as follows:

Nathan Luna (Citizen)
Patricia Weiland (Planning Commission Member) David Robinson (Citizen)
Randall Reed (Planning Commission Member) Brent Brandon (County Commissioner)

1 year
2 years
3 years
4 years
5 years

Motion to approve was made by Commissioner Corey Davenport, seconded by Commissioner Greg Mitchell.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. MOTION CARRIED

OTHER BUSINESS
Nathan Luna presented a proposed budget amendment is for $1450.00 to be moved from the General Fund and appropriated for the purpose of Litigation. County Attorney Chris Coates estimated $2,500.00 for his fee to file an injunction to stop Spring To Life Ministries rehab center from opening on Doolittle Rd. which the BZA Board voted unanimously on in January 2019.
Motion to approve the $1450.00budget amendment was made by Commissioner
Corey Davenport, seconded by Commissioner Karen Ashford.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. MOTION CARRIED

Chairman Brent Bush presented cash flow sheets for review.

The Hotel/Motel tax was brought back up to discuss the exemption of non-profit organizations. Senator Pody stated that he would get the county enough time to have the County Attorney review and put on the March 7, 2019, agenda. No vote was taken.

Commissioner Corey Davenport addressed some question if the County could fund the Volunteer Fire Depts because they are incorporated. After speaking with CTAS Commissioner Davenport stated that there will be no problem with funding if the Legislative Body adopts a Resolution to establish a Cannon County Volunteer Fire Dept. No Vote was taken will be put on the agenda for March 7, 2019.

Commissioner Randy Gannon suggested taking other business off of the agenda to
be more transparent.

ADJOURN
Motion to adjourn was made by Commissioner Russell Reed, seconded by
Commissioner Greg Mitchell. The meeting was adjourned.

Commissioners Meeting Minutes; January 19. 2019

Cannon County, Tennessee
Board of Commissioners
Legislative Minutes

January 19, 2019

 CALL TO ORDER
Chairman Brent Bush called the regular session of the Cannon County Board of Commissioners to order on Saturday, January 19, 2019, at 10:40 A.M.

PRAYER
Commissioner Greg Mitchell led the invocation.

ROLL CALL
PRESENT: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.

READING AND APPROVAL OF THE MINUTES
A motion was made by Commissioner Jeannine Floyd, seconded by Commissioner Kim Davenport, to approve minutes from the December 6, 2018 meeting. The motion was adopted by unanimous vote.

PUBLIC COMMENT
There was no public comment.

APPROVE NOTARIES
Commissioner Greg Mitchell moved, seconded by Commissioner Karen Ashford to approve the following notaries. Carolyn Annette Knowes, Cody Bailey, Connie Ary Higgins, Dana W. Smith, Michele Asbury, Krista Parker Trail.
The motion was adopted by unanimous voice vote.

QUARTERLY REPORTS
Quarterly reports were presented from County General, Solid Waste, Cannon County Schools General Purpose Funds and Food Service Funds, Highway Department, County Clerk. Commissioners discussed seeing more line items, future projects, and also an explanation of the decrease in revenue.
No Vote, No Action Taken.

APPROVE RESOLUTION FOR SCHOOLS FACILITIES TAX
This Resolution was tabled from December 6, 2018. This developmental tax would be for all new construction homes and commercial. This tax could generate up to $40,000 a year in revenue. The Barrett Group would receive one half of the revenue generated the first year. Motion to approve Resolution for Schools Facilities Tax in the amount of $1.00 per square foot was made by Commissioner Jeannine Floyd and seconded by Commissioner Jim Bush.
Voting aye: Jeannine Floyd, Jim Bush, Kim Davenport, Ronnie Mahaffey, Jr. Voting nay: Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon.
4 For, 6 Against, Motion Failed.

APPROVE TRANSFER OF $2,419,000 FROM DEBT SERVICE TO GENERAL PURPOSE SCHOOL FUND
Director of Schools, Freddie Curtis ask the commission to approve the transfer of $2,419,000 from Education Debt Service to General Purpose School Fund to fix the school’s roofs. Mr. Curtis also discussed bond options as an alternative to transferring the money. Commissioner Corey Davenport brought up the money was already allocated to debt and could not be moved. Chairman Bush recommended sending to the Budget Committee but Commissioner Greg Mitchell and Karen Ashford stated that this could not be put off any longer for the safety of the students. Mr. Curtis referred to the email from the Comptroller’s Office recommending the Commission and the School Board work together and discuss a 10 year Capital Expenditure Plan. A motion was made by Commissioner Corey Davenport and seconded by Greg Mitchell, to have the Cannon County School Board Members and the full Commission meet on February 5, 2019, at 5:30 P.M. to come up with a solution of the roof problem. Chairman Brent Bush stated he would call a Special Call Meeting for that time. Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Motion Carried.

INTRODUCTION OF NEW COUNTY ATTORNEY, CHRIS COATS
Attorney Chris Coats was introduced as the new County Attorney taking the place of Mike Corley that had recently resigned.
No Vote or Action Taken.

NATHAN LUNA TO DISCUSS BOARD OF ZONING APPEALS BUSINESS
Mr. Luna discussed the action required by law that each member has a certain number of hours of training per year paid for by the county. However, the county can pass a resolution to waive that requirement or providing that the County is not required to pay for that training. Tommy Lee with the Upper Cumberland Development District has offered to do free training based upon when his schedule allows. It was decided by the commission to have a resolution drafted to vote on the training for members and also the member’s terms in February.

APPROVE COMMITTEE’S LIST
Commissioner, Jeannine Floyd presented the following Committee’s List approved by the Steering Committee.

Law Enforcement Committee – Randy Gannon, Lowell Womack, Roger Young, Stan Hollandsworth, Jim Bush, Greg Mitchell. Motion to approve was made by Commissioner Corey Davenport, seconded by Commissioner Karen Ashford.
Voting Aye: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Voting Nay: Russell Reed.
9 for 1 against Motion Carried.

Policy and Procedures Committee – Donna Williams, Tom Floyd, Corey Davenport, Allen Parton, Tracy Neal, Matt Cowen. A motion was made by Commissioner Corey Davenport to approve list as written, seconded by Commissioner Greg Mitchell.
Voting Aye: Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon. Voting Nay: Jeanne Floyd, Russell Reed, Jim Bush, Kim Davenport, Ronnie Mahaffey, Jr.
Chairman Brent Bush broke the tie with a No Vote sending back to committee.

Property Management Committee – Jeannine Floyd, Karen Ashford, Russell Reed, Bobby Moore. Motion to approve was made by Commissioner Jim Bush, seconded by Greg Mitchell.
Voting Aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport Ronnie Mahaffey, Jr.
Motion Carried.

A motion was made by Commissioner Corey Davenport to increase the Beer Board to five members, seconded by Commissioner Karen Ashford.
Voting Aye: Jeannine Floyd, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon Voting Nay: Russell Reed, Jim Bush, Kim Davenport, Ronnie Mahaffey, Jr.
6 for 4 against Motion Carried.

A motion was made by Commissioner Russell Reed to dissolve the Steering Committee, seconded by Commissioner Corey Davenport.
Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon. Voting Nay: Jeannine Floyd, Jim Bush, Kim Davenport, Ronnie Mahaffey, Jr.
6 for 4 against Motion Carried.

DISCUSSION OF AUBURNTOWN BRIDGE
Commissioner Corey Davenport brought up that Fred Tenpenny had concerns about the January 1 motorcycle group having a memorial on the Auburntown Bridge. Sheriff Darrell Young stated that there had been no problems in the past.
No action was taken.

DISCUSS COMMISSION MEETING DATES
Commissioner Corey Davenport suggested meeting the first Saturday of the month for the quarterly meetings. It was decided to take no action as all of the dates and times were already set for this year.

RULES OF THE COUNTY LEGISLATIVE BOARDS & COMMITTEE CHARLES CURTIS
Charles Curtis with the CTAS spoke to the Commission about local rules. Mr. Curtis presented examples of rules that he suggested County Commissions consider adopting. Legally the County Commission is not required to have local rules but Curtis stated in his opinion not having them is a recipe for disaster. Mr. Curtis offered to help in any way.
No Action Taken.

OTHER BUSINESS
Roy Sullivan with the Cannon County EMA reported that the EMA had been awarded a grant that he had applied for last year. The grant is for $5,000 yearly and recurring and can be used for anything under Emergency Management.

Chairman Brent Bush presented a Budget Amendment for training for Probation in the amount of $400.00. Commissioner Corey Davenport made a motion to pass this amendment, seconded by Commissioner Karen Ashford.
Voting Aye: Russell Reed, Corey Davenport, Karen Ashford, Brent Brandon, Randy Gannon. Voting Nay: Jeannine Floyd, Jim Bush, Greg Mitchell, Kim Davenport, Ronnie Mahaffey.
5 for 5 against Chairman Brent Bush broke the tie with a No Vote. Motion Failed.

Commissioner Corey Davenport brought up the question of trailers at Convenience Center. Chairman Bush said because of safety reasons at this time we do not have the ability to allow any size trailers. Commissioner Davenport also asked the question of rumors of the County Fire Depts being disbanded. Chairman Bush said someone was working on that and he would get back with the Commission on this subject.

Commissioner Brent Brandon asked if it would be possible to get the information from the meeting with the Chief Executive Officer with St. Thomas Rutherford Hospital.
Chairman Bush stated he had received a call on Thursday about the meeting to discuss billing and how they bill TennCare, Medicare, Medicaid. Commissioner Brandon asked if selling the Ambulance Service was discussed and Chairman Bush said it was never brought up. Commissioner Corey Davenport added that it was becoming an issue that meetings were being held with only two or three commissioners without the others being involved. There was a discussion of the Sunshine Law and its definition and whether or not it was violated. Commissioner Ronnie Mahaffey, Jr. stated that his intent is to gather information to try to get help for the citizens of this county. Commissioner Corey Davenport said he would like for the commission to work on this issue of building trust.

On Motion of Commissioner Randy Gannon and seconded by Commissioner Ronnie Mahaffey, Jr. meeting was declared Adjourned.

Commissioners Meeting Minutes; December 6. 2018

Cannon County Tennessee
Board of Commissioners
Legislative Minutes

December 6, 2018

CALL TO ORDER
Chairman Brent Bush called the regular session of the Cannon County Board of Commissioners to order on December 6, 2018, at 5:00 P.M.

PRAYER
Commissioner Greg Mitchell led the invocation.

PLEDGE OF ALLEGIANCE
Pledge was led by Commissioner Brent Brandon.

ROLL CALL
PRESENT: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
ABSENT: Jim Bush

READING AND APPROVAL OF MINUTES
Commissioner Jeannine Floyd brought up that in the previous meeting time was not discussed for Saturday County Commission Meetings. Let it be entered into the record all Saturday meetings will be held at 10:00 A.M. Motion to approve was made by Commissioner Karen Ashford and seconded by Commissioner Corey Davenport.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

PUBLIC COMMENT PERIOD
W.J. Freeze addressed the Commission about the $1,700 that was donated to the County from MTEMC. It was determined that the money was designated to the SAVE Program. Mr. Freeze also asks for an explanation of the Woodbury Police Dept. placing their prisoners in the County Jail. Sheriff Darrell Young explained that unless there is a Metro Government the Sheriff’s Dept. is required by law to accept all detainees whether it be county, city, state, or federal law enforcement. Chairman Brent Bush commented that he would like to congratulate the solid waste committee on the progress they have had the last several months. Randall Davis commented that he thought the town hall meeting went really well and he proposed that if anyone asks for money they be able to tell where that money would come from.

APPROVE NOTARIES
A motion was made to approve Patricia Simpson by Commissioner Corey Davenport and seconded by Commissioner Karen Ashford.
MOTION ADOPTED BY UNANIMOUS VOICE VOTE

BOE BUDGET AMENDMENT
Cannon County Schools Director, Freddie Curtis, presented Resolution #4 an amount of up to $35,000 will be transferred if needed from the (141) General Purpose School Fund to the (143) Food Service School Fund for cash flow until food service funds have received these funds. This amount will be maintained in the fund until budgeted to return to the (141) general fund.
A motion was made by Commissioner Corey Davenport, seconded by Commissioner Karen Ashford.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

Cannon County Schools Director, Freddie Curtis, presented the Resolution that was passed by the Cannon County Board of Education on October 11, 2018 meeting to ask the County Commission to designate $40,000 from Education Debt Service for the construction of a baseball facility. Director Curtis made a formal request for a Budget Amendment to contribute a transfer of $40,000 from Education Debt Service to the General Purpose School Fund. Different options were discussed such as applying for grants and also using the community center for bathrooms/locker rooms. Commissioner Jeannine Floyd moved, seconded by Jim Bush, to approve the $40,000 budget amendment for the schools.
VOTING AYE: Corey Davenport, Karen Ashford, Greg Mitchell, Brent Bush, Randy Gannon.
VOTING NAE: Jeannine Floyd, Russell Reed, Jim Bush, Kim Davenport, Ronnie Mahaffey, Jr.
CHAIRMAN BRENT BUSH BROKE THE TIE WITH NO VOTE
MOTION FAILED
Director Freddie Curtis formally asked to be put on the agenda for the January meeting as number 8 or 9.

GREG JOHNSON TO ADDRESS THE COMMISSION REGARDING WEBSITE FOR THE COUNTY
Mr. Greg Johnson presented the need that Cannon County has for a website. Mr. Johnson and Commissioner Kim Davenport bought several domains and would like to transfer the domain CannonCountyTN.org to Mr. Johnson and make him administrator of the website constructed by Kim Davenport. Mr. Johnson demonstrated how the website would work with all offices, boards, and committees and volunteered to run it free of charge for the county. Jeannine Floyd moved and seconded by Jim Bush, that the County Commission continue to allow Gregory Johnson as webmaster the use of the domain CannonCountyTN.org and the support and have all other offices, boards, and committees of the county to support the new website presented here and the webmaster will conduct the website following the business plan already submitted.
VOTING AYE: Jeannine Floyd, Russell Reed, Jim Bush, Brent Brandon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAY: Corey Davenport, Karen Ashford, Greg Mitchell, Randy Gannon.
MOTION CARRIED

OTHER BUSINESS
Donna Barrett with the Barrett Group presented some of her findings of revenue that will be coming to the county within 30-60 days. The completion of three tax stream reviews there will be 34 new revenue sources coming to Cannon County. There are also 59 potential increases in revenue. Resolution No. 2018-19, To Levy Additional Litigation Taxes on all civil and criminal cases instituted in the county. The current total litigation taxes collect in Cannon County is $50.00 and shall be increased by $10.00 to Sixty dollars ($60.00). Such increase in revenues shall be used for retirement of debt and/or capital improvements for the renovation of the Cannon County Jail or Courthouse. A motion was made by Commissioner Corey Davenport to pass this as written with the correction to the third paragraph wording. Seconded by Jeannine Floyd.
VOTING AYE: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAY: Russell Reed
MOTION CARRIED

Resolution No. 2018-18, To establish an Archives and Records Management Fee in Cannon County. An archives and records management fee in the amount of $5.00 per document filed in all county offices with the exception of the Register of Deeds office creating public records. The funds collected through this fee shall be remitted to the county general fund to be appropriated for the use exclusively for duplicating, storing, and maintaining records. A motion was made by Commissioner Corey Davenport, seconded by Commissioner Kim Davenport.
VOTING AYE: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAY: Russell Reed.
MOTION CARRIED

Resolution No. 2018-17, to establish a Capital Improvements Plan. This will authorize the Board of Commissioners to budget for capital improvements of public buildings as the county tax base can afford the improvements. Jeannine Floyd moved to accept the resolution, seconded by Jim Bush.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAY: Karen Ashford

Resolution No. 2018-16, to request an amendment to the Private Acts of 2013, Chapter 23. The Private Act stipulated that the proceeds of the hotel/motel tax be deposited in the general fund of the county to fund the Cannon County Chamber of Commerce for the purpose of tourism development. The resolution states The Board of County Commissioners of Cannon County formally requests the State General Assembly to amend Section 10 in the Private Acts of 2013, Chapter 23 to read as follows:
“The proceeds of the tax authorized by this act shall be deposited in the general fund of the county and the Cannon County Chamber of Commerce will receive annual funding from this tax not to exceed the amount of the actual hotel/motel tax collected in the Fiscal Year Ended June 30, 2018. The remainder of the annual collections of the hotel/motel tax authorized by this act will remain in the general fund of the county to be appropriated for any lawful purpose by the Board of County Commissioners of Cannon County Tennessee.”
A motion was made by Commissioner Corey Davenport, seconded by Commissioner Greg Mitchell.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

Schools Adequate Facility Fee that is being proposed would fund capital expenditures for the public school system. This fee would be $1.00 per square foot for new residential development, construction of new homes, new apartments, and mobile homes. This has to come before the commission twice with a two-thirds majority vote. No action was taken.

DAVE BROWN TO DISCUSS CARNIVAL/FAIR PLANNING FOR MAY 2019
Dave Brown discussed the success that the fair has had previously and the amount of money that was made and donated to different organizations in the County. Mr. Brown would like the Fair Board to be recognized as an official board of the county. A motion was made by Commissioner Corey Davenport, seconded by Commissioner Brent Brandon.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAY: Randy Gannon.
MOTION CARRIED

FRANK MATTHEWS TO ADDRESS COMMISSION CONCERNING COURTROOM SECURITY GRANT
Mr. Matthews addressed the Commission about the changes that still need to be made in the courtroom security to meet minimum standards and are required by the Administrative Office of the Courts. Mr. Matthews stated that he had applied for a grant with AOC that would be used for a panic button, hand-held mirrors, training and signs. He asked the Commission to accept this grant in the amount of $6350.00 with a 10% match from the County of $635.00. A motion was made to approve this security grant by Commissioner Corey Davenport, seconded by Commissioner Greg Mitchell.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

APPROVE BUDGE POLICY FOR THE 19/20 BUDGET YEAR
The Cannon County budget policy will ensure fiscal responsibility when developing a compliant budget for each fiscal year. The budget policy will comply with the Comptroller’s Office of State and Local Finance requirements. A motion was made by Commissioner Corey Davenport, to approve this budget policy, seconded by Jim Bush.
VOTING AYE: Jeannine Floyd, Corey Davenport, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAE: Russell Reed, Karen Ashford.
MOTION CARRIED

STEERING COMMITTEE RECOMMENDATIONS FOR COMMITTEES
Chairman of the Steering Committee, Jeannine Floyd, informed the Commission of the committee recommendations.

Board of Zoning Appeals: Commissioner Brent Brandon, Randal Reid, Patricia Weiland, David Robinson, Nathan Luna. A motion was made by Commissioner Corey Davenport to approve Board of Zoning Appeals, seconded by Jim Bush.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
ABSTAINING: Brent Brandon.
MOTION CARRIED

Insurance Committee: Ed Motlow, Ronnie Mahaffey, Karen Ashford, Jeannine Floyd, Jim Bush. A motion was made by Commissioner Greg Mitchell, to approve Insurance Committee, seconded by Commissioner Kim Davenport.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport.
ABSTAINING: Ronnie Mahaffey, Jr.
MOTION CARRIED

Parks and Rec Committee: Jennifer Bane, David Brown, Matthew Smith, Brandy Brown, Kayla Haynes, Ashley Skelton, Matt Daniel, Brian Elrod
MOTION ADOPTED BY UNANIMOUS VOICE VOTE

Committee for the Poor: Jeannine Floyd, Brent Brandon, Greg Mitchell, Patricia Simpson.
MOTION ADOPTED BY UNANIMOUS VOICE VOTE.

ADA Board: Wayne Newberry, Veronica Hartman, Bill Melton, Darlene Popple, Michael Brinkley, Carry Fell, Franz Walkup.
MOTION ADOPTED BY UNANIMOUS VOICE VOTE.

Policy Committee: Tom Floyd, Donna Williams, Corey Davenport.
MOTION ADOPTED BY UNANIMOUS VOICE VOTE

RESOLUTION 2018-14, COMMISSION TO WORK WITH TCI AND CTAS TO FORM JOINT COMMITTEE TO DEVELOP PLAN TO CERTIFY JAIL.
Commissioner Floyd explained this is the first step in getting the jail recertified. On motion of Commissioner Corey Davenport, seconded by Commissioner Jim Bush to approve Resolution 2018-14.
VOTING AYE: Jeannine Floyd, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
VOTING NAE: Russell Reed.

BUDGET AMENDMENTS
Budget Amendment on Employee Insurance recommended by the Budget Committee.
Motion made by Commissioner Greg Mitchell, seconded by Jeannine Floyd.
VOTING AYE: Jeannine Floyd, Russell Reed, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
ABSTAINING: Corey Davenport.
MOTION CARRIED

Resolution to Urge the General Assembly to support Restoration of Registers Commission.
A motion was made by Commissioner Karen Ashford, seconded by Commissioner Greg Mitchell, to approve this Resolution.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED

OTHER BUSINESS
Chairman Brent Bush informed the Commission that the Solid Waste Committee has voted and approved St. John Engineering to start the plans for the Solid Waste Convenience Center contract. A motion was made by Commissioner Corey Davenport to approve St. John Engineering Group to begin plans and also to begin spending of the $200,000 for the Convenience Center, seconded by Commissioner Kim Davenport.
VOTING AYE: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
MOTION CARRIED.

Also under other business Commissioner Greg Mitchell brought up the proposal from the Town Of Woodbury over the tipping fees. Commissioner Mitchell stated that he thought that we should settle something. After much discussion Chairman Bush recommended that this be tabled for County Attorney Mike Corley to review the proposal. Mayor Andy Duggin stated the offer for this proposal expires at midnight December 6.
NO ACTION WAS TAKEN

Cash Flow Analysis through November was also presented.

ADJOURN
A motion was made by Commissioner Greg Mitchell, seconded by Commissioner Randy Gannon to adjourn.
Chairman Bush called meeting adjourned.

Commissioners Meeting Minutes; November 1. 2018

Cannon County Tennessee
Board of Commissioners
Legislative Minutes

November 1, 2018

CALL TO ORDER
Chairman Brent Bush called the regular session of the Cannon County Board of Commissioners to order on November 1, 2018, at 5:00 P.M.

PRAYER
Commissioner Corey Davenport led the invocation.

PLEDGE OF ALLEGIANCE
Pledge led by Commissioner Brent Brandon.

ROLLCALL
Present: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey Jr.
Absent: Jim Bush, Greg Mitchell.
8 Present, 2 Absent.

READING AND APPROVAL OF MINUTES
Motion made by Ronnie Mahaffey, Jr. seconded by Corey Davenport to approve.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Absent: Jim Bush, Greg Mitchell. Motion carried.

PUBLIC COMMENT
Karen Melton speaks to the commission about the baseball field practice facility/locker room/restroom. At the present there is none, the team currently has to go out of town to batting cages but everyone doesn’t have the resources to go. Also, it is quite embarrassing for other teams to come to our field and ask where the restrooms are and we do not have one. Actually, the closest is Taco Bell or Hardees. “I’m asking to please fully fund this program and in a hurry.”

APPROVE NOTARIES
Ingrid E. Grissom Notary Applicant.
Commissioner Corey Davenport moved, second by Commissioner Karen Ashford, to approve the notary as presented by the Cannon County Clerk.
Motion Adopted By voice vote.

OLD BUSINESS APPROVE BARRETT CONTRACT
Commissioner Corey Davenport tells the commission that Tracy Neal has read in the newspaper where Warren County hired an attorney to do what Barrett Contracting is proposing. The attorney asked the State to refund to the county the unclaimed property. Mark Pody is researching the unclaimed property and money to see if there is any for our county. Corey explains if there is any it will go to the Chancery Court for 1 year and then they will turn it over to the State for 18 months then it will be turned over to the county. A motion was made by Corey Davenport, seconded by Jeannine Floyd to approve the Barrett Contract.
Voting aye: Jeannine Floyd, Corey Davenport, Brent Brandon, Kim Davenport, Ronnie Mahaffey Jr.
Voting nay: Russell Reed, Karen Ashford, Randy Gannon Absent: Jim Bush, Greg Mitchell.
Since the previous motion was not approved Commissioner Jim Bush arrived and the commission decided to take another vote. Mr. Bush asks if the county attorney, Mike Corley, reviewed this and approved it, commission answered yes and vote was taken again.
Voting aye: Jeannine Floyd, Corey Davenport, Jim Bush, Brent Brandon, Kim Davenport, Ronnie Mahaffey, Jr. Voting nay: Russell Reed, Karen Ashford, Randy Gannon Absent: Greg Mitchell
6 aye, 3 nays, 1 absent. Motion carried.

RODNEY ARCHER, COATS TO ADDRESS COMMISSION
Mr. Archer addresses the commission concerning county officials being members of the COATS Association. This system provides county officials with training on budgets, fraud prevention, and ethics. They lobby on behalf of the county government for tax relief, education, and training. Coat also provides classes for the County Officials Certificate Training Program. Fee dues are $541.00 per office. Commission decides to send to the budget committee.
No Vote

APPROVE 2018-2019 COMMITTEES
A motion was made to remove Adam Melton from the Public Records Committee. The audit committee will also remove Ronnie Mahaffey, Jr. Fire Dept will put on Bob Dewinter who has taken the place of Joe Loftus. All fire Chiefs and EMA Director Roy Sullivan should be on the Fire Dept Committee. A motion was made by Jim Bush, seconded by Randy Gannon.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, and Ronnie Mahaffey, Jr. Absent: Greg Mitchell. Motion carried.

TIRE DISPOSAL DISCUSSION
Ronnie Mahaffey, Jr. discusses the waste tire program. State statutory law requires each county to provide a site to receive tires. We are incurring $8,000 to $10,000 a year in tire removal cost with only $1881.00 in revenue from the State of TN. The Dept. of Revenue is looking into the list of tire dealers and making sure we are receiving the correct amount of money from the state. Commissioner Mahaffey stated that the county needs a source of revenue to offset the expense. The $2.00 fee shall be collected on all tires, residents and commercial vendors. This resolution shall be effective on January 1, 2019. Motion to approve Resolution 2018-13 was made by Corey Davenport, seconded by Jeannine Floyd.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.
Absent: Greg Mitchell
Motion carried.

RESOLUTION TO ESTABLISH THE MEMBERSHIP OF THE COUNTY RECORDS COMMISSION
A motion was made by Ronnie Mahaffey Jr., seconded by Karen Ashford. Let the records show Corey Davenport did not vote on this because he felt like there might be a conflict of interest since his wife Dana Davenport is the Clerk and Master and serves on this committee.
Voting aye: Jeannine Floyd, Russell Reed, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey Jr.
Absent: Greg Mitchell. Passed: Corey Davenport. Motion carried.

RESOLUTION 2018-12 UPDATED OSHA PLAN
Motion made by Corey Davenport seconded by Randy Gannon to establish an updated occupational safety and health program plan, devise rules and regulations, and to provide for a safety director and the implementation of such program plan.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey Jr. Absent: Greg Mitchell. Motion carried

SET COUNTY COMMISSION MEETING TIMES:
Motion made by Kim Davenport, seconded by Corey Davenport for the meeting times be the first Thursday of each month at 5:30 p.m. effective February 2018.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey Jr. Absent: Greg Mitchell. Motion carried.

OTHER BUSINESS
Budget Amendments – These amendments were presented at the last meeting but were referred to the budget committee. Now they are being brought back for a vote.
Commissioner Jim Bush states on the Three Star Grant which is used by We Care Cannon was not used for what it should have been spent on. Because of the interpretation and the way the grant was written that it has to be spent exactly like it says. Diane Hickman stated that she can show that the grant was spent correctly. Kim Davenport said it was done illegally and she had paperwork to show. Diane said the purpose of the grant is to help the community, and she can have Jody Sliger from the Economic and Community Development email them. Brent Bush, County Executive, said they had learned that amendments should be made as they come in and not to wait and Three Star Grant was made August 14, 2018. Jim Bush said the money was already spent and just wanted everyone to be aware of it. Ronnie Mahaffey Jr. would like to asterisk the Three Star Grant, he would like it to be noted that there was discussion by the commission of the utilization of these dollars and going forward will be reviewed by the budget committee.
A motion was made by Corey Davenport to approve these budget amendments, seconded by Karen Ashford.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Absent: Greg Mitchell. Motion carried.

Wheel Tax – It was discussed to let solid waste accept driver’s license, car registration, property tax receipts. Commissioner Jim Bush said it was voted in that all vehicles must buy a wheel tax. Commissioner Corey Davenport said did we not get an opinion from County Attorney Mike Corley that commission cannot use the wheel tax as the only identifier as proof of residency? Brent Bush said that Corley said we can enforce the wheel tax sticker but cannot use it as the only proof of address. Jim Bush said he could keep a list of vehicles that do not have a sticker and give to the sheriff to enforce.
No Vote.

Mr. William Freddie Curtis, Cannon County Superintendent, would like to ask the court to be put on the next agenda of the Cannon County Court meeting item #9 on December 6, 2018. Some members of the commission said he could go ahead and present what he had. However, he said he wanted to follow the rules and ask to be put on the agenda. No Vote.

ADJOURN
Motion to adjourn was made by Karen Ashford, seconded by Jim Bush.
Motion carried by voice vote.

Commissioners Meeting Minutes; October 6. 2018

MINUTES OF THE CANNON COUNTY
BOARD OF COMMISSIONERS
OCTOBER 6, 2018

Roll Call:
Present: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.

Public Comment:
There was no public comment.

Approve Notaries:
A motion was made by Corey Davenport and seconded by Greg Mitchell to approve Tammy Schultz notary. All ayes, motion carried.

Discuss Barrett Group contract:
Donna Barrett, the owner of the Barrett Group, spoke to the commission about how her company can help Cannon County. She said her company could help with revenue streams that we currently have and if they are leaking or missing something. They will look at all situs taxes that takes place in our county and the percent that we keep. Mrs. Barrett said she will work in conjunction with the mayor’s office and will research the collection of taxes, prepares necessary reports, sends all documents to the state, and will follow up until all money is collected. The process usually takes 90 days from start to finish and results are not guaranteed. The Barrett group collects 50% of the finding and if there are no findings there is no cost to the county. They agree to have county attorney Mike Corley review the contract and no action was taken.

Andy Duggin, Mayor of Woodbury, addressed the commission asking them to reconsider the decision to not pay the tipping fees for the 5th district trash. The city of Woodbury and Mayor Duggin proposes the city will take care of transporting all the 5th district trash that their trucks pick up if the county will pay the tipping fee. They will also cover all fees from September. Jim Bush explained that the city was no longer paying the $40,000 that they were previously paying and the county was doing their legal duty to the 5th district. Corey Davenport commented that the city is a commercial hauler that profits from the pickup service. Randy Gannon said it is not the county’s responsibility to accommodate the city truck but the dump is available to any resident. After much discussion, a motion was made by Karen Ashford and seconded by Randy Gannon to send this to the solid waste committee.
Voting aye: Jeannine Floyd, Corey Davenport, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, and Ronnie Mahaffey, Jr. Voting nay: Karen Ashford, Jim Bush. Russell Reed passed. Motion carried.

Ralph Harvey discussed lowering the footage for beer sales. Mr. Harvey’s business is 900 feet from a church and the current law is 1,000 feet. Jim Bush who was formally on the beer board advised not deviating from the state standard. Charles Stan, Pastor of Short Mt. Church of God, hopes for the safety of the citizens of cannon county that they leave the distance 1,000 feet. Regina Harvey spoke in favor of Mr. Harvey and how this would help his business flourish and also how it would bring in more revenue for the county. Greg Mitchell said the sale of beer will not help Cannon County with financial issues. A motion was made to keep the 1,000-foot limit for beer sales by Greg Mitchell and seconded by Karen Ashford.
Voting aye: Jeannine Floyd, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Kim Davenport, Ronnie Mahaffey, Jr. Voting nay: Russell Reed, Corey Davenport, and Randy Gannon.
Motion carried.

Fred Howell, IDB chairman discussed the consideration of the county providing office space for the IDB board. The IDB is currently renting space from Tabitha Smith, community wellness. Howell said they are looking for a space to hold meetings and secure space for computers, files, documents, tax returns. Jeannine Floyd made a motion to send to the property management committee and Kim Davenport seconded. Corey Davenport and Karen Ashford would not like to see everything sent to committees and would like to hear what people have to say. The motion was rescinded for further discussion. Jeannine Floyd recommended they meet in the library and Kim Davenport agreed because of the cost of heating and cooling the courthouse. Jim Bush made a motion to let them meet in the courtroom when available, seconded by Brent Brandon.
The vote was 10 ayes. Motion carried.

Jeannine Floyd made another motion for the property management committee to find office space, Kim Davenport seconded.
Voting aye: Jeannine Floyd, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Voting nay: Russell Reed, Corey Davenport. Motion carried

Dek Sissom, ambulance director, addressed the commission about re-applying for a grant in the amount of $60,000 and would cost $300.00. The ambulance dept also would like to apply for a grant for a new ambulance. That grant would cost $600.00 to apply for but they have a donation from the Lion’s club that would pay for it. The county would be responsible for 5% of the grant. It was discussed the ambulance dept would have enough money in their budget to cover that cost. A motion was made by Karen Ashford and seconded by Brent Brandon for the ambulance department to apply for the grant. Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport. 1 nay: Ronnie Mahaffey, Jr. Motion carried.

Chairman Bush announced that county attorney Mike Corley was there and they needed to meet in a closed-door session to go over pending litigation. They also had an appointment with a jail crew at 1:00. It was agreed to recess until 2:00.

Quarterly Report:
Mr. Freddy Curtis with the cannon county school system said currently their revenue is at 16.49% and expenditures 12.60%. He explained how they have issues with the air conditioning going out. They are applying for grants for new school buses and also exploring possibilities of buses running on natural gas. Mr. Curtis said they are looking at applying for a Lowes grant for a new ADA compliant playground at Woodbury Grammar School. Mr. Curtis requested a joint meeting with the commission and the school board to tour the schools. He also asks that the finance committee schedule meetings at a different time than the school board.
Corey Davenport made a motion to put quarterly reports to the budget committee. Randy Gannon seconded the motion.
Voting aye: Jeannine Floyd, Corey Davenport, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, and Ronnie Mahaffey, Jr. Voting nay: Russell Reed, Karen Ashford, and Jim Bush. Motion carried.

Jim Bush reported the transfer station is now taking boxes that are clean and broken down, aluminum cans, household trash in bags, tires, used oil, appliances, cardboard, paper and magazines. No action taken.

Brent Bush explained the cash flow analysis for solid waste the beginning balance was $11,540 and an ending balance of $90,049 for the month of September. The hauling cost for September was $3,900. Volunteer labor should save the county $25,000.

Process of the Steering Committee: The steering committee and financial management committee are formed and chose members of the ADA committee, joint economic development board, property committee, and solid waste committee.

ADA committee members include Tracy Neal, Lacey Buchanan, Chris Prater, Jeannine Floyd, Corey Davenport. Motion to approve made by Randy Gannon, seconded by Jim Bush.
Vote 10 for. Motion carried.

JECDB committee members included Brent Bush, William Curtis, Andy Duggin, Carey Hutchins, Roger Turney, Joe Hawkins, Bruce Steelman, Shane Gannon, Wade McMackins. Angela Schwartz, John Barker, Clifford Swoape, David George, Fred Howell, Greg Rogers, Jim Bush, Greg Mitchell. Motion to approve by acclamation vote, seconded by Randy Gannon; all ayes. Motion carried.

Budget Committee members include Kim Davenport, Ronnie Mahaffey, Jr, Karen Ashford, Jim Bush, Jeannine Floyd, Corey Davenport, Brent Brandon. Motion to approve made by Randy Gannon, seconded by Karen Ashford.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, and Ronnie Mahaffey, Jr. 1 nay. Jim Bush. Motion carried.

Property Committee members include Jeannine Floyd, Karen Ashford, Russell Reed. Motion to Approve made by Corey Davenport seconded by Greg Mitchell.
The vote was all ayes. Motion carried.

Solid Waste Committee members include Thea Prince, Brent Bush, Jeannine Floyd, Kim Davenport, Russell Reed, Ronnie Mahaffey, Jr, Brent Brandon.
No vote was taken.

Corey Davenport addressed the commission concerning the two wheel tax stickers. In 1975 there was no sunset provision put on the $10.00 sticker but the $40.00 sticker that was added in 1999 shall cease after 25 years. Corey said the $10 amount should be used for county school buildings and expansion program. Because of the increase in vehicles registered the debt that incurred 1999 will be paid off as early as 2022. Leaving two years of revenue with no debt associated with it. Corey suggested using that money to help the schools with roofs. Also, the $10.00-wheel tax could be put back in the general fund to help pay for a financial director. Jim Bush said that is not what that was voted for in 1975. They discussed whether it could be earmarked for the financial director without raising taxes. Because in 1975 it was for school expansion program if changed it would have to be amended before the legislature.
A motion was made by Jim Bush to leave the $10.00 as it is for the schools. After discussion, the motion was withdrawn and was decided to contact Ben Rogers with CTAS tabled until next meeting.

Discuss ADA compliance:
Chairman Bush said ADA committee has been formed.

Reading and Approval of Minutes:
Corey Davenport made a motion to approve minutes, seconded by Greg Mitchell.
All ayes. Motion carried.

Other Business:
Sheriff’s Department amendment to correct the beginning fund balance of $159,389, adjustment of $183,616 corrected beginning budgeted fund balance $343,005. A motion was made by Corey Davenport, seconded by Karen Ashford.
Voting aye: Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon. No nays. Jeannine Floyd, Kim Davenport, and Ronnie Mahaffey, Jr. passed. Motion carried.

Sheriff Young wants permission to take $150,000 of drug fund money to buy cars. A motion was made by Karen Ashford, seconded by Corey Davenport.
All ayes. Motion carried.

Scrap metal bid from Ivy Bluff for $150.00 per load. They will provide 2 open bed trailers for scrap metal at the convenience center, that they will flip so one will be there at all times. Also, they will pay the county per pound market value of $5.00 to $7.00 a pound. Corey Davenport made a motion to approve the bid, seconded by Brent Brandon.
All ayes. Motion carried.

Ronnie Mahaffey, Jr. briefed on the tire problem. Tire removal is costing the county $1,000 a pull. We only collected $1881.00 from the state and spent well over $10,000. There was a lot of discussion on how to save our taxpayers money on this issue.
No vote was taken.

Karen Ashford would like for the wheel tax portion to be waived for the volunteer firefighters and rescue squad members. The state passed a law already for volunteer members to receive one free vehicle registration per year. There are less than 100 members that would benefit from this and they do not receive any pay for their service. A motion was made by Karen Ashford to waive the wheel tax, seconded by Corey Davenport.
Voting aye: Corey Davenport, Karen Ashford, Brent Brandon. Voting nay: Jeannine Floyd, Russell Reed, Jim Bush, Greg Mitchell, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. Motion failed.

Wheel tax for the convenience center.
A motion was made that you must have a wheel tax sticker from Cannon County before you are allowed to use the convenience center for trash by Ronnie Mahaffey, Jr. seconded by Corey Davenport.
Voting aye: Jeannine Floyd, Russell Reed, Corey Davenport, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr. voting nay: Karen Ashford.

A motion was made to adjourn by Corey Davenport, seconded by Greg Mitchell.
All ayes.

Commissioners Meeting Minutes; September 6. 2018

Minutes of the cannon county
Board of commissioners
September 6, 2018

Roll call:
Present: Jeannine Floyd, Russell Reed, Corey Davenport, Karen Ashford, Jim Bush, Greg Mitchell, Brent Brandon, Randy Gannon, Kim Davenport, Ronnie Mahaffey, Jr.

Election of chairman:
Jim Bush nominates Brent Bush, seconded by Corey Davenport.
Voting aye: Floyd, C. Davenport, Ashford, J. Bush, Mitchell, Brandon,
Abstain: Reed
9 ayes, 1 abstain. Motion carried.

Election of chairman pro-tem
Karen Ashford nominates Greg Mitchell.
Jim bush nominates Ronnie Mahaffey, Jr.
Voting was:
Floyd                    Ronnie
Reed                    Abstain
C. Davenport     Ronnie
Ashford               Greg
J. Bush                Ronnie
Mitchell              Greg
Brandon              Ronnie
Gannon               Greg
K. Davenport     Ronnie
Mahaffey, Jr.     Abstain
Because it requires six votes, Greg Mitchell changed his vote to Ronnie Mahaffey, Jr. Therefore Mahaffey is the chairman pro-tem.
Motion carried.

Reading and approval of the minutes:
Russell Reed pointed out that in the minutes Corey Davenport did not action taken on the subject of the wheel tax sticker. Corey Davenport made the motion to accept and approve and Ronnie Mahaffey, Jr., Seconded.
All ayes by commissioners.
Motion carried.

Public comment period. (15 minutes).
Mike Reed of Paul Reed Furniture appreciates the commissioners working at the convenience center. Reed Furniture has been in business for 68 years and on occasion when they sell furniture they also pick up the customers used furniture and need to dispose of it at the convenience center. He hopes this does not present a problem now.

W. J. Freeze is thankful and hopes he doesn’t hear as many no’s from this commission as he heard from the last commission.

Bill Melton speaks about the security of the courthouse. He thinks employees’ safety and citizens that visit the courthouse to do business should not have to worry about their safety. He is hopeful the county commission can do something to help our citizens.

Approve notaries:
No notaries to vote on.

Budget amendments – Sheriff Department.
Miscellaneous refund – $71.00 check from G & T Industries (formally Crane) insurance recoveries follows: $4,811.00 check from state farm insurance for repairs on wrecked 2013 ford explorer.

$9,364.00 check from TN risk management trust for repairs on wrecked 2013 ford F150 truck.

Total of $14,246.00

Drug fund budget amendment:
Fund balance $184,404.00
5 new vehicles $150,000.
Other equipment (new surveillance cameras for the jail) $34,404.
Motion made by Greg Mitchell seconded by Corey Davenport to approve.
Voting aye: Floyd, Reed, C. Davenport, Ashford, J. Bush, Mitchell, Brandon, Gannon, K. Davenport, Mahaffey, Jr.
All for motion carried.

Create a financial management committee by appointing four members:
The county financial management system of 1981 is one of the two optional general law statues of local application that a county may adopt to centralize the county’s purchasing functions. The other system is called the 1957 act, however, under this act the county operates under one act rather than three separate acts. It is mandated that the county executive, highway department, superintendent and the director of schools are on this committee. Also four names are to be established out of the five districts to serve on this committee. Kim Davenport suggested the county have a steering committee where citizens interested in being appointed to one of the committees can apply or show interest and the steering committee can collect applicants according to need, want and qualifications of the individual for the committees. Executive Brent Bush explains how the subcommittee will look at the qualifications to fill the positions of the four members for the 1981 act. To approve the qualifications, Karen Ashford asked Ben Rogers with CTAS if the schools could opt out of the 1981 act but he said the state department of education would have to approve and that is not something the board could vote on. The countdown is on and the system must be implemented within 13 months, beginning on July 1, of the fiscal year after its adoption. It was suggested for commissioners to bring back names for a sub-committee (one from each district) to be interviewed and to follow guidelines. Jeannine Floyd sugest to table this for two weeks to study and think about it. Ronnie Mahaffey Jr. states that these four people are crucial and they should be thinking about the four people and their ability, time, desire. Jim Bush strongly advises that these people be qualified and have the education needed for this position. Jeannine Floyd suggested that they should also look for people with time to research and visit other places under this act. The commission will have to establish compensation and make a hire as to CTAS guidelines.
No motion or vote was taken.

Interfund loan capital outlay notes:
This is a resolution of the governing body of cannon county to authorize the issuance, sale, and payment of three year interfund loan. Capital outlay notes not to exceed $200,000.
It is necessary and desirable to provide funds for the solid waste fund grant project.
Convenience Center equipment grant for $100,000 with a $25,205 match, used oil grant for $19,550 and a recycling measurement grant for $25,000 with a $25,000 match. Motion made by Corey Davenport and seconded by Ronnie Mahaffey Jr.
Voting aye: Floyd, Reed, C. Davenport, Ashford, J. Bush, Mitchell, Brandon, Gannon, K. Davenport, Mahaffey, Jr.
All for motion carried.

Interview Barrett group:
A revenue enhancement consulting agreement was discussed by the commission which would review client financial and business records in order to identify revenue enhancement available to client. There was no motion made, however, it was decided to table until next meeting.

Correction on county general budget amendment:
County buildings
Part-time Personal 5,500.00
Employee insurance 2,303.00
Fund balance 7,803.00
To correct 18/19 budget
No vote

Cash flow analysis:
According to the county’s cash flow analysis for solid waste, the balance at the end of august was $6,454.00. However, a transfer of $100,000.00 was made to solid waste from the general fund on September 1, which is estimated to leave a balance of $96,784.00 at the end of the month.
No vote

Greg Mitchell told commissioners Mayor Andy Duggin and Roger Parker offered to haul garbage for $400 a load until they could get someone else.
No action

County executive Brent Bush explains to commission that he is receiving tickets from midpoint landfill where the town of Woodbury has sent their sanitation trucks there and sent the bill for the tipping fees to the county to pay. The city attorney Matt Cowan was present representing the city and the county attorney Mike Corley via speaker phone (Mike Corley could not be present due to a family emergency) was representing the county in an argument over which government entity is responsible for tipping fees where city trucks take the trash they collect to the Murfreesboro landfill.
Motion was made by Jim Bush seconded by Jeannine Floyd not to pay for the city’s haul bill.
Voting aye: Floyd, Reed, C. Davenport, J. Bush, Mitchell, Brandon, Gannon, K. Davenport, Mahaffey, Jr.
Voting nay: Ashford
9 aye, 1 nay, motion carried.

In other business:

Russell reed told the commission we are going to have to do something about circuit court clerks office to get them more money for their employees. If the funds are not appropriated, some will have to go to part time.
No action.

County Clerk Lana Jones spoke to the commission concerning her office personnel. Currently, she has enough in her budge for one full time and one part time. The office turned over $26,145.28 in excess fees to the county on august 31, 2018. She is requesting they allow her to use $5,000 of the excess fee money to hire a full time employee instead of a part time.
No action.

County executive explains the current situation at the convenience center. Jim Bush states that they are only accepting household trash and only if you have a Cannon County Wheel tax. He also said a new trailer was purchased to get by until contract is up in June 2019. Executive Bush states we are looking at how to improve the facility as best we can without spending money on a bad product and an inadequate system. He states we will be very limited for the next several months but the comptoller is helping with the capital outlay project to lay the foundation for a better facility. Kim Rhea – CTAS solid waste consulting has worked with Cannon County for 5-6 years on efficiencies and safety. She explained how the current budget does not add up to do the improvements that needs to be made. Rhea recommends getting the residential system running efficently, safely and paid for and then, start looking at business. Randy Gannon ask how much cost we are looking at to get this where it needs to be and she responded with $100,000 to $500,000. Lisa Luck with the USDA was also there and has helped acquire grants. Luck said the grant will cover scales, ground prep work and a smaller compactor than what we have now; but, it is a start and we can apply for another grant to add to it. Ashford asked if we did go back to commercial how much would the rate be. Rhea said we would have to set the rate to cover the cost of the land fill plus the cost of handling. Lisa Luck also recommends partnering with the city. Jeannine Floyd ask how to avoid illegal dumping and Lisa said maybe hiring a Litter Officer.

Proposal concerning county wheel tax stickers:
Corey Davenport brought to the commission an idea that the $10.00 wheel tax sticker which was to pay off the high school debt was paid off in the 1990’s. That $10.00 can only be used for school construction. In 1999 a $40.00 wheel tax was voted in for schools also. However, the $40.00 has debt assigned to it so we can’t touch it. He then ask if anyone would like to take the $10.00 off; everyone voiced no. So he went on to add he would like to ask Mark Pody and Clark Boyd to pass a resolution or draw up a private act in the state legislature for the $10.00 to be put in general fund. This could be used for roofs for schools and for bathrooms for the baseball field. Jim Bush asked Mr. Curtis to give an estimate on roofs for schools at the next meeting. Commission decided to table this today until next meeting.

This meeting will be recessed until Tuesday, September 18, 2018 at 6:30. Motion made by Corey Davenport and seconded by Jeannine Floyd.
All ayes.
Motion carried

 

Meeting was called to order by county executive Brent Bush and roll
Called by Lana Jones, clerk.

Roll call:
Present: Floyd, Reed, C. Davenport. J. Bush, Mitchell, Brandon, Gannon
K. Davenport and Ronnie Mahaffey. Jr.
Absent: Ashford ….nine present, one absent motion carried.
Establish a financial management committee:
The following make up the financial management committee:
Brent Bush, county executive
Wayne Hancock, highway supervisor
William Curtis, director of schools
Jim Bush, 3rd district commissioner
Russell Reed, 1st district commissioner
Randy Gannon, 4th district commissioner
Ronnie Mahaffey, Jr. 5th district commissioner
Motion made by Jim Bush seconded by Jeannine Floyd.
Voting aye; Floyd, Reed, C. Davenport, J. Bush, Mitchell, Brandon, Gannon, K. Davenport and Mahaffey, Jr.
9 for, 1 absent, motion carried.

Establish a steering committee:
The following were recommended for the steering committee:
Jeannine Floyd 1st district commissioner
Corey Davenport 2nd district commissioner
Greg Mitchell, 3rd district commissioner
Brent Brandon, 4th district commissioner
Kim Davenport 5th district commissioner
Voting aye: Floyd, Reed, C. Davenport, J. Bush, Mitchell, Brandon,
Gannon, K. Davenport, Ronnie Mahaffey, Jr.
9 ayes, 1 absent, motion carried.

Establish board of zoning appeals committee:
County Executive, Brent Bush explains to commission and reads several
references from CTAS explaining board of zoning appeals, county’s
Building Commissioner, special zoning provisions. There was much
discussion however, it was decided for the steering committee to choose
who is on this committee. Either volunteer or mandatory. This item will
be brought back for attention at the October 2018 meeting of the commission.
No vote.

Review committee’s list to approve at the October 13, 2018 county commission meeting:
County executive Brent Bush suggest to take these 2018-2019 committees list and bring back suggestions at the next meeting in October.
No vote

Amendment – county general to correct original budget:
County executive bush explains to commission that there was a mistake in calculating the budget on county buildings.
51800 – 169 part time personnel 5.500.00
51800 – 205 employee insurance 2,303.00
39000 – fund balance 7,803.00
After the 18/19 budget was approved, an error was found in acct# 51800 in the general fund. Lines 169 and 205 are not included in the total. Therefore the total is $210,822 for 18/19 and should be $218,625. On advice from CTAS, this amendment will correct the error. After much discussion it was decided to send this to the budget committee for their answer.
There was no vote.

Mr. Curtis presents:
Resolution #2 boe
resolution #3 boe
39000 unassigned reserve $1,000,000.00
34760 reserve assigned for instruction $1,000,000.00
Moves assigned or designated reserve to the undesignated category
In order to fund the 2018-2019 general purpose school budget.
72129 178 csg coordinated school health – other salaries and wages $1400.
72410 139 assistant pricipals $1400.00
This amount is part of the CSH grant, but was not included in the budget.
Additional assistant principals have not yet been hired, thus leaving Unused funds in that budget category. Motion made by Greg Mitchell to accept these two boes and seconded by Corey Davenport.
Ayes; Floyd, Reed, C. Davenport, J. Bush, Mitchell, Brandon, Gannon, K. Davenport, Mahaffey Jr.
Absent: Ashford.
Motion carried.

Also Mr. Curtis sent e-mails to commission on roof evaluation Report. He explained the cannon county high school was on the high priority list for a roof and next was woodland elementary. He
would continue by asking the commission to go on a tour of each county school. Commission will be contacted when dates are available.
No vote.

Review fire department laws:
County Executive Brent Bush addresses commission that he received a call this week concerning the cannon county fire department incorporation status. He has a legal opinion from the office of attorney general of the state of Tennessee concerning how to fund them. He would like for the commission to review this and bring back to the meeting on October 13, 2018. The two major concerns are if their status has changed and are they insured properly. Mr. Mahaffey asked Michael Underhill for a copy of his annual report.
No vote.

Barrett group consulting:
This item on the agenda will be brought up at the October meeting.
No vote.

Disposal of solid waste trailers:
Three compact and one small trailer needs to be disposed of because They are not road worthy per commissioner Jim Bush. To make sure Darrell Young, sheriff ask if it would be OK for the Tennessee highway patrol to inspect these trailers. Motion was made by Corey Davenport and
seconded by Russell Reed if the trailers are not road worthy, dispose of them.
Ayes: Floyd, Reed, C. Davenport, Mitchell, Brandon, Gannon, K. Davenport, Mahaffey.
Nay: Jim Bush
Absent: Karen Ashford
8 for, 1 absent, 1 nay

Jim Bush, commissioner would like to get new bids on health, cars and buildings. Proposes insurance is too high.
No vote.

County executive Brent Bush informed the commission that the convenience center is now accepting tires, after a delay due to a full trailer. Liberty tires is contracted to remove the trailer, but it took 13 days before they picked up the full trailer and brought back an empty.
Mr. Bush also informed the commission that the county received $1,800 in revenue for the tires that were collected last fiscal year while the county spent approximately $10,000. to have them removed. There had been little oversight done on the amount of tires collected as they were just thrown into the trailer. Jim Bush stated that a new system is now in place to stack all tires and keep track of what type of tire is collected and how many. This will allow the county to receive more revenue in the future.
The center is now taking cardboard to recycle and a new vendor has been found that will be setting up a trailer that will accept magazines and newspaper which will also generate revenue. A dumpster was located on the property covered in weeds is being used to take scrap metal until the bids are received to haul it in the future.
The center is now taking aluminum cans to be recycled as well. This will generate revenue as well and a vendor has agreed to buy that from the county.
All of these steps have reduced the overall number of trips made to haul our trash from approximately 12 – 10 trips per week down to 5-6 trips per week which is generating an approximate saving of $1800 to $1500. per week.
Commissioner Jim Bush explained that the attendants are asking all residents to remain in your vehicle when you come to dump your trash. The center is now using inmate labor to remove the trash from your vehicle. Remaining in the vehicle helps protect you and helps prevent possible contraband from being given to the inmates.
No vote.

Wheel tax sticker:
Corey Davenport brings up the subject on the wheel tax sticker. However Jim Bush describes putting the wheel tax into the general fund as putting an alcoholic in a liquor store, it will be gone.
Therefore discussion will be in the October 13, meeting.

Change the quarterly meeting in October:
Motion was made by Corey Davenport and seconded by Brent Brandon to change the quarterly meeting of the commission in October, 2018 to October 6, 2018 at 10:00 a.m.
9 ayes, 1 absent motion carried.

Adjourn;
Motion made by Russell Reed and seconded by Greg Mitchell.
9 ayes, 1 absent, motion carried.

Jeannine Floyd

District 1

314-369-9475

commissionerjeaninefloyd@gmail.com

 

Russell Reed

District 1

615-563-4340

Karen Ashford

District 2

615-563-4183

karencannco911@yahoo.com

Corey Davenport

District 2

Sterling “Jim” Bush

District 3

615-765-5885

jbush37190@yahoo.com

Gregory Mitchell

District 3

615-765-5501

mitchellg0965@gmail.com

Robert B. Brandon

District 4

615-563-6900

rb.brandon@gmail.com

Randy Gannon

District 4

Kimela A. Davenport

District 5

615-542-4158

kimdavenportcommissioner@gmail.com

Ronnie Mahaffey

District 5

615-563-1082

rmahaffey.cannonco@gmail.com

Woodbury Aldermen

Andy Duggin

Mayor

Phone number withheld by request.

Faye Northcutt Knox

Vice-Mayor

Phone number withheld by request.

Adam Melton

Alderman

Phone number withheld by request.

Harold Patrick

Alderman

Phone number withheld by request.

Lu Ann Curlee

Alderman

Phone number withheld by request.

Tabitha Smith

Alderman

Phone number withheld by request.

Lois Larimer

Alderman

Phone number withheld by request.

Auburntown City Councilmen

Roger Turney

Mayor

615 464 4210

aschool@dtccom.net

Janice Fletcher

Recorder

615 464 4513

fletcherj2@yahoo.com

Chris Singleton

615 631 9701

Rita Davis

Treasure

615 464 4393

Tina Fletcher

615 464 4462
trfletcher4@yahoo.com

Marty Harris

615 464 4125

 

Dean Nichols

dean.nichols@pnfp.com